Executive Host

**Purpose**:
This role has been designed to support our Customer in hosting VIP events onsite and to provide an excellent front of house service to our customers. You will pride yourself on building and maintaining relationships with staff members, and customers alike.

**Hours of Work**:
40 hours per week

(To Cover: Monday to Thursday between the hours of 07:00 and 17:30 & Friday - 07:00 - 13:00)

**Principal Accountabilities, Key activities Include but are not limited to**:

- Work as part of a team to support the day-to-day running of the houses and conference facilities
- Provide a VIP hosting and hospitality service
- Develop effective relationships with external customers
- Fully understand and comply with client strategy, policies and procedures
- Support Emergency Procedures as necessary
- Flexibility in working hours, including travelling between locations
- Provide a VIP Concierge Service, including “Meet and Greet” and Reception duties
- Develop effective working relationships with external customers and client personnel at all levels of the Organisation.
- Manage Visits Diary
- Manage all logistics in support of Customer Visits
- Respond to Customer requests, eg. change in travel arrangements etc
- Ensure all AV/IT requirements are managed, ensuring all equipment is in good working order daily.
- Co-ordinate Guest Wi-Fi
- Co-ordinate Catering requirements
- Liaise with on-site Catering
- Co-ordinate Conference Room configurations
- Ensure high standard of cleaning and maintenance requirements are met and issues escalated as necessary
- Monitor usage of Centre
- Maintaining standards within the Link+ facilities and buildings
- Supporting VIP Visits & Meet & Greet Visitors (other than booked in Link Users)
- Assist with Queries on VIP or large Bookings
- Liaise with Cleaners, Security & Facilities when and where required
- Report Maintenance issues in all arears of the link facility the help desk, and monitor and help where required
- Excellent communication skills both verbal and written and good telephone manner
- Review link requirements with Team leaders and supervisors and implement changes when required to enhance the link experience
- Assist in Catering Orders in the Link buildings when required
- Implement Room layout changes as requested through the link-booking platform
- Review meeting rooms specifically looking at capacity, layout, removal of desks, identify room
- Facilitate room changes as required
- Identify where replacement furniture is required, submit report to supervisors to report to client
- Setting up layout changes for break out areas new working areas as per link requirements
- Check room facilities lights clocks cables connected etc.
- Daily / Weekly & Monthly FOH Audit Check
- To be trained and be able to use in-house booking tool for desks and meeting room
- Support hospitality bookings for the building (deliveries and collection)
- Help / advise redistribution of food across neighbouring outlets dependant on building occupancy levels
- Escalate any booking conflicts to the BAES nominated poc for the area and re allocate resources (desks / rooms) as instructed
- Outdoor checks inc smoking shelters, pathways, and outdoor areas
- Manage locker allocation where necessary
- Floor Walk including filling/emptying of the dishwashers (where installed)
- Top up coffee machines and keep the area clean and tidy
- Support the Security department to undertake audits and resolve conflicts
- Book visitors in on Security booking systems
- Support hospitality (deliveries and collections)
- What we are looking for / Qualifications and Experience:

- Excellent communication skills, both verbal and written, and a good telephone etiquette.
- Professional and enthusiastic manner.
- To take a leading role in your own personal development.
- To work in a flexible manner toward and changes/needs of the business.
- The ability to multitask and work in a fast-paced environment
- Able to adjust quickly to new procedures and situations.
- Excellent customer service skills.
- Ability to communicate at all levels.
- Excellent Microsoft skills in Word, Excel and Outlook.
- Must be able to obtain SC clearance

**Other factors**:

- To look Smart and have a professional appearance, work uniform should always be clean and pressed
- Hygienic to the highest standards
- Well organised with the ability to prioritise workloads
- Be approachable to clients and customers
- Must have a flexible approach
- Good communication skills in both verbal and written formats
- Must be willing to undertake further training if needed