Patent Administrator

**Patent Administrator**

**Key Personal Attributes**
- A self-motivated individual with high levels of energy.
- An outgoing, positive thinker, with consistent levels of evident enthusiasm.
- Flexible, versatile, able to plan ahead and copes well under pressure.
- Good people skills and interested in engaging with people.
- Always keen to be as helpful as possible and find solutions.
- Interested in learning and continual improvement.
- Trustworthy, honest and reliable.
- Able to speak-up when necessary.
- Sharp and switched-on with an eye for detail.
- Careful and tuned into risk management.

**Major responsibilities**
- Day-to-day management of the company’s international portfolio of patents and other registered IP using IP management software (training provided).
- Helping implement international patent filing programmes.
- Maintaining accurate and up-to-date records of the company’s registered IP.
- Managing incoming communications from national and international law firms and patent offices.
- Docketing and monitoring of legal due dates.
- Organising workflow including allocating work to local and foreign attorneys.
- Managing communications in and out of the company’s patent department.
- Preparation of patent documents for filing at local and international patent offices.
- Using UKIPO, EPO and WIPO online patent filing software.
- Processing bills and other payments using internal finance processes.
- Helping run internal processes for invention capture and helping facilitate engagement with engineering staff including identifying and scheduling programmes of education as needed by the team.
- Supporting in-house counsel with patent analysis and internal reporting to the CEO and Board of Directors.
- Liaising with all service providers to the Department.
- Helping continually evolve all systems and processes within the Department to ensure that they remain scalable and efficient as the business evolves.

**Skill Requirements**
- Experience within an Intellectual Property department and is considered essential
- Two primary skill requirements are attention to detail and accuracy.
- Highly organised and able to organise others.
- Proactive and able to see problems or inefficiencies in existing ways of working and propose improvements.
- Able to cope with sudden changes of direction or shifts in priority.
- Capturing all tasks and requests as they arise on-the-fly during a busy working day.
- Managing a large volume of tasks.
- Ability to continually assess priorities and ensure tasks are executed in an appropriate order.
- Comfortable jumping between tasks at short notice without missing anything.

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