23p-07 Compliance Officer

**Organisation position and purpose**

The Compliance Administrator role is pivotal to provide support and smooth running of the Compliance team. This role involves communicating with internal and external stakeholders and ensuring continuous tracking, review, and updating of the compliance processes.

The position will perform key duties and report to the Engineering Quality and Compliance Officer

**Main duties and responsibility**

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- Support the EMS team in maintaining databases and company systems including those used for management of; training records; facilities maintenance and contractor information; and quality and compliance/risk documentation.
- Update information management systems for contractor and staff activities on site including logging Permit to Work information, filing and archive of permit documents, contractor inductions and RAMS.
- Provide support and to deputise as required in collation and recording of Safety Performance Indicators (SPIs) and Key Performance Indicators (KPIs) metrics and producing appropriate reports as required.
- Maintain data and information recorded in Action Management Tracker to ensure information related to audits and investigations and internal improvement projects are accurate and up to date.
- Assist EMS operations team with any other administrational tasks or assistance with updating and use of company Quality Systems.
- Provide support in the administration of safety information and records such as chemical inventories, safety data sheets and face fit testing records.
- Provide administrational support for purchasing of safety critical equipment, signage, materials, external training and other resources required.
- Take minutes in safety and compliance meetings, including Performance and Review (KPI) meeting.
- Book and arrange meetings with Managers and Supervisors in support of the compliance team actions.

This job description is only an outline of the tasks, responsibilities and outcomes required of the role. The jobholder will carry out any other duties as may be reasonably required by his/her line manager. The job description and personal specification may be reviewed on an ongoing basis in accordance with the changing needs of The Pirbright Institute.

All employees shall actively participate in the Institute-wide quality assurance system in conjunction with the Institute’s Quality Manager. _Employees are also expected to safeguard their own health and safety and security by following policies and all e_mployees are responsible for the Health and Safety and security of staff under their management.

**Personal specifications**
- Reliable with good time management
- Strong computing / problem solving skills along with excellent
- Good written and verbal skills with the ability to communicate confidently at all levels
- High attention to detail and accuracy

**Specific requirements**

Essential
- Evidence of excellent oral and written communication skills, including the ability to communicate effectively
- Good knowledge of technology and software skills
- Able to work autonomously and in a team
- Willingness to learn and undertake training to further improve qualification for the future

Desirable
- Previous experience working in highly regulated technical maintenance environment.
- Experience within an engineering/ manufacturing organisation

Due to the nature of the work, we do, all successful applicants will be required to go through a comprehensive screening process including reference and qualification checks, financial and security clearances.

**What we offer**
- 25 days annual leave per annum, pro rata, plus 10.5 public and privilege days
- Buy and sell annual leave
- Option to carry over up to two weeks annual leave
- Pirbright gym with subsidised membership
- Pirbright social club
- Pirbright Lifestyle Hub (employee discount site)
- Cycle to work
- Subsidised staff restaurant
- Childcare allowance
- Free onsite parking
- Electric Car charging facilities
- Employee Assistance Programme

The Institute is committed to retaining staff employed on fixed term contracts of employment. The Institute operates a Redeployment process which is the moving of an employee from one role to another suitable alternative role, when possible, to avoid compulsory redundancies.