Legal Secretary

**The Role;**

To provide effective secretarial and administrative support within the Private Client division, carrying out work to the highest possible standards through adherence to the firm's guidelines and policies. To be committed to a high level of client service and strive for continuous professional development.

Supporting our fee earners, you will be responsible for providing professional, reliable, and efficient secretarial support. This will entail handling dictation and word processing, liaising with clients, progressing matters, diary and file management and other administrative duties.

As part of our people and business strategy, we welcome your ideas to improve ways of working. Working in a busy environment, the ability to organise your workload effectively, managing multiple tasks, is a key requisite.

**Generic Responsibilities and Expected Standards**

1. To assist with the implementation of good working practices, maintain a high standard of work and client service/care within your area of responsibility, in accordance with the firm’s policies, procedures and guidelines and/or as directed by your line manager.

2. To use initiative on all matters.

3. To ensure confidentiality and security for all firm and client documentation and information.

4. To undertake any specific training course as and when required.

5. To demonstrate the firm’s values and behaviours effectively always.

6. To maintain clear and precise communications with other members of staff and assist other secretaries when required.

7. To develop good working relationships with external institutions, organisations and other third parties.

8. To ensure that any equipment supplied for the purpose of your work (including computer, printer/copier, franking machine, and post systems) is used correctly, maintained and any defects/faults are reported.

9. To ensure that Health & Safety principles and safe working practices are always followed. Employees have a legal duty that gives them responsibility, so far as is reasonably practicable, to ensure that they do not endanger themselves or anyone else by their acts or omissions.

10. To cooperate with the firm on Health & Safety matters and do not interfere with or misuse anything provided for health, safety, and welfare purposes.

11. To keep areas of work clean and tidy.

12. All employees have a responsibility to carry out their work with due regard for the environment. The firm’s Environmental Policy and procedures relevant to your area must be followed.

**Person Specification;**

You will be a competent secretary and team player, ideally from a legal or professional services background, with a positive can-do attitude. Possessing excellent interpersonal skills, you will be committed to delivering high quality client service and work with a keen eye for detail.

**Skills, Knowledge, Experience and Attitudes**

1. A proficient level of literacy and numeracy.

2. Competent touch and audio typist.

3. Experience of working within a team environment.

4. Experience of data entry and/or text processing.

6. Ability to interact effectively with others, both face to face and over the telephone, including an excellent telephone manner and comfortable dealing with clients.

7. Proactive and able to work on own initiative. Job Description

8. Organised and methodical with the ability to multi-task, prioritise and work in a fast-paced environment.

9. Excellent attention to detail and accuracy.

10. Committed to excellent client service.

11. Focused on achieving goals, adopting a can-do attitude.

12. Highly motivated and willing to learn.

13. Ability to use shorthand desirable.

14. An understanding of and adherence to General Data Protection Regulation (GDPR), and always maintaining confidentiality and integrity

**Further Information;**
- Competitive salary - Dependant on experience.
- 22 days annual leave plus additional days at Christmas
- Healthcare Provision
- Pension & other perks

**Job Types**: Full-time, Permanent

**Salary**: £20,000.00-£25,000.00 per year

Schedule:

- Day shift
- Monday to Friday

**Experience**:

- Legal Secretary: 1 year (preferred)

Work Location: In person

Reference ID: INDL