PMO (Project Management Office) Administrator

6 months ago

London, United Kingdom ONNEC Group Full time

We are a leading independent technology partner and global integrator, with over 30 years experience, and a 800+ team of global experts, specialising in providing end-to-end connectivity solutions that propel organisations everywhere.

From structured cabling to managed services, our end-to-end services give infrastructure that can be completely replied on. Design. Build. Deploy. Optimise. We offer a complete solution for business connectivity.

We are a rapidly growing organisation and finding and retaining the highest calibre of people is fundamental to us for the success of our business, we work hard to create a challenging, supportive and satisfying working environment for all our employees. ONNEC has successfully achieved the Investors in Diversity Foundational Award for our commitment to equality, diversity and inclusion in the workplace.

As an **PMO Administrator**, you will be responsible for assisting our Project Managers in organising our ongoing hyperscale data centre projects. This task involves monitoring project plans, progress schedules, labour work hours, project budgets, and expenditures, organising and participating in stakeholder meetings, and ensuring that project deadlines are met in a timely manner.

**What you’ll be doing as our PMO Administrator**:

- **Project Planning**: Assist in the development of project plans and ensure they are monitored and updated regularly.
- **Scheduling**: Coordinate project schedules, resources, equipment and materials.
- **Liaising with Stakeholders**: Liaise with project team members and clients to identify and define project requirements, scope and objectives.
- **Monitoring Project Progress**: Monitor project progress and handle any issues that arise.
- **Risk Management**: Work with the Project Managers to eliminate blockers and manage project risks.
- **Reporting**: Create necessary project reports and present them to relevant stakeholders.
- **Performance Reporting**: Measure project performance using appropriate systems, tools, and techniques to monitor the progress of the project, identify and quantify any variances, perform any required corrective actions, and communicate to all stakeholders.
- **Meeting Coordination**: Organise, attend and participate in stakeholder meetings.
- **Process Improvement**: Identify opportunities for process improvement and lead changes in partnership with stakeholders.
- **Project Documentation**: Complete and up-to-date project plans, risk registers, status reports, etc.
- **Meeting Minutes**: Documented minutes from meetings which capture key decisions and next steps.
- **Project Schedule**: A detailed work breakdown structure indicating the tasks and activities of the project.
- **Risk Mitigation Plan**: A comprehensive plan outlining identified risks and mitigation strategies.
- **Project Reports**: Regularly updated reports showing the status of the project, risks and issues.

**What we’re looking for in our PMO Administrator**:

- Technical Skills: Knowledge of construction sites, Data Centre Infrastructure, and Health and Safety regulations.
- The ability to perform demanding tasks, such as working to tight timescales and working in various weather conditions if required.
- Attention to Detail: Precision and accuracy in all tasks, from reading design drawings to producing detailed reports.
- Problem-Solving Skills: The ability to quickly identify and address issues that may arise during the project programme.
- Communication Skills: The ability to effectively communicate with team members, project managers, and other stakeholders.
- Teamwork: The ability to work well with others to complete tasks and achieve project goals.
- Adaptability: The ability to adjust to changing conditions and work assignments.
- Safety Consciousness: A strong understanding of safety protocols and a commitment to maintaining a safe work environment.
- Reliability: Dependability and punctuality are highly valued in construction environments where delays can have significant impacts on project timelines.
- Experience in a similiar role supporting data centre projects carrying out PMO tasks
- Experience in producing project documentation, such as project plans, progress reports, financial reports and H&S documents
- Proven experience in project management and knowledge of project management methodologies (e.g., Agile or Waterfall).
- Experience of IT Infrastructure Installations and Project Life Cycles.
- Excellent MS Office Suite experience (Word, PowerPoint, Outlook etc.)
- Advanced Microsoft Excel capabilities (data manipulation / analysis / reporting).
- Understanding of Workflow Processes.
- Understanding of IT Change Management.
- Self-starter, organized, detailed-oriented and ability to work independently as well as part of a team.
- Prioritization skills and multitasking ability.
- Excellent communication skills with the ability to liaise with all levels in the organization.
- Ability to work under pressure.

**Preferred

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