Relief Matron

**1. Job Title**:Relief Matron (Evenings) - Non-Residential

**2. Responsible to**:Housemaster / Housemistress (hsm)

**3. Job Summary**:To cover for the boarding house Matrons on their day off and to support the health and well-being of pupils as part of the pastoral team and liaison with all College staff, pupils, parents and guardians.

**1. Duties and Responsibilities**:
**(A) Medical**
- Efficient operation of the house surgery
- Referrals of pupils to the College Doctor or other medical specialists
- Organisation, filing and retrieval of medical records
- Ordering, proper dispensing and recording of medicines and drugs
- Arrange appointments (dentist, optician etc) as required
- Accompany pupils to / from hospital / appointments when required
- Monitoring dietary problems and other health issues
- Caring for sick pupils in house
- Liaising with hsm, senior sister, nursing team and parents on medical matters
- Submit records of accidents / incidents to the Facilities Bursar on a regular basis

**(B) Emotional Well-Being of Pupils**
- Contributing to an atmosphere of warmth and openness in the house
- Being available for ‘tea and sympathy’ at key times
- Maintaining a library of information on health and emotional issues. Promote healthy living and raising the understanding of health initiatives and awareness days e.g. mental health week, five-a-day
- Taking an interest in the pupils’ lives and extra curricular activities
- Encourage good manners, politeness and respect amongst the pupils and ensure they take a pride in their appearance.

**(C) Laundry, Dry Cleaning and Mending**
- Organising dry cleaning and regular changes of sheets
- Liaising with external laundry services through the Cleaning Supervisor Houses
- Organise mending of pupils’ clothes as necessary.

**(D) Cleaning, Hygiene, Maintenance and Safety**
- Checking pupils’ rooms for tidiness and breaches of discipline
- Checking pupils’ rooms for illegal equipment and possessions, if and when directed by the Hsm
- Instilling high standards of pupil health and hygiene and social behaviour
- Supporting the Charity Health & Safety Policy and be conversant with First Aid procedures
- Be conversant with fire prevention, detection and evacuation measures
- Ensuring a high standard of cleanliness and hygiene in the house
- Ensuring that immediate outside areas of the house are kept litter free
- Liaison with the Cleaning Supervisor Houses and domestic team
- Ensuring house is ready for tours and open days, and being available to speak with prospective parents on these occasions

**(E) Start and End of Term**
- Ensure house is in order for pupils’ termly arrival
- Reside in house at the end of each term to oversee the close down process and for the Summer Term to oversee preparation of the house for the College commercial letting programme
- Prepare end of term accounts and pupil dockets for incidentals
- Supervise where necessary the packing / unpacking and checking of pupils’ clothes
- Organise arrangements for those pupils who live overseas.

**(F) Supporting the Housemaster / Housemistress**
- Attending tutors’ meetings as required
- Assisting at house functions
- Being available at the start of term to meet pupils and parents
- Covering for hsm and Tutor when they are away including attending roll calls and cover when hsm / tutor are not available.
- National Minimum Standards (NMS) checked and followed.

**(G) Administrative Duties**
- Submit information regarding attendance registers, weekend leave and absence logs on the appropriate system
- Be responsible for control of petty cash issued as and when necessary
- Assist hsm / tutor with issue and control of house bank monies
- Issue Town Leave in accordance with House rules
- Carry out Domestic Staff appraisals as and when necessary.

**(H) Other Duties**:

- The post holder’s responsibility for promoting and safeguarding the welfare of children and young persons for whom s/he is responsible, or with whom s/he comes into contact will be to adhere to and ensure compliance with the School’s Safeguarding and Child Protection Policy Statement at all times
- If in the course of carrying out the duties of the post the post holder becomes aware of any actual or potential risks to the safety or welfare of children in the School s/he must report any concerns to the School’s Designated Safeguarding Lead or, if he/she is the School’s DSL, to the Headmaster and relevant agencies
- Perform other such duties within the scope of this position, as may be determined by the hsm from time to time.

**2. Key skills and qualities**:

- Caring manner with very good communication skills
- Genuine wish to look after pupils and assist in the domestic running of a boarding house
- Supportive and kind, but able to be assertive with pupils if a situation demanded
- Reasonable IT skills
- Able to work as a member of a close knit house team managed by a HSM
- Quick to pick up domestic systems and