Ward Clerk

We have a great opportunity for a responsible, logical and methodical individual to join our well established and experienced team of Ward Clerks.

**Your main focus will be Data Entry**: capturing patient’s demographics, ensuring the efficient and timely admission, transfer and discharge of patients into our PAS System Careflow, dealing with patients’ medical notes and being responsible for the accurate and timely input of information into our PAS system for the purposes of patient care and data quality.

The role includes a wide range of general administration tasks including working with Careflow, Outlook, Excel, Word, Spine Portal, Bloodhound or Panda. Previous experience on our systems is not required as training will be provided, however computer literacy and good knowledge of Microsoft Office is a must.

Join us at UHSx, every day is different, you can be the change, better never stops

At UHSx we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.

**Improving lives**: We are a vibrant and inclusive organisation, with hardworking, talented and dedicated individuals, who work together towards a common goal, to always put our Patient First. Our mission is summed up by our ‘where better never stops’ motto and no matter the role at UHSussex, you will play a part in driving us forwards and in improving the lives of patients across Sussex. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our wellbeing programme for staff which is extensive and designed to support you when you need it because we know that to look after others we must first look after ourselves.

**Build a career with us**: As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
- Ensure on a daily basis that the ward board/admissions book is checked for recent discharges and patients due to be admitted. Responsible for adding admission and full patient details onto Careflow. Maintain and monitor ward information recorded on

Careflow. Ensuring that all patients are admitted to the correct ward bed, consultant
and specialty. Responsible for ensuring that all notes are tracked to correct area.
- Responsible for the updating all admissions, transfers of care, discharges and

transfers to different wards information on Careflow on an on going basis
- When admitting patients the following details must be checked and updated - Title,

Sex, First Name, Surname, Marital Status, Date of Birth, Religion, Ethnic Group, GP
Name, Practice name, GP applies, Address, Postcode, Next of Kin and all telephone
contact numbers
- To access the spine with a smart card to find NHS numbers.
- When admitting patients to the ward ensure that if the patient is an overseas visitor

that the correct policies and procedures are followed.
- Ensure all patient discharge information is correctly filled out by nursing and medical

staff and where appropriate send to GP, Secretary, anti-coagulation department and
file copy in case notes.
- Ensure notes are in appropriate condition, all results/reports, nursing notes filed and

TTO filled in, Notes are booked/tracked out to appropriate source in keeping with
patient confidentially procedures.
- File chronologically any loose notes located with the case notes.
- Identify and manage duplicate case notes, including when appropriate organising

the merging of electronic records and amalgamation of case notes.
- Open all incoming post unless marked to a specified member of staff. Process and

pass to appropriate members of nursing team.
- Be responsible for ensuring all the relevant correspondence is located.
- Answer telephone enquires following departmental protocol, both internal and

external, from other members of staff, departments, patients/relatives and other
hospitals, referring them to the supervisory staff member when necessary.
- Produce documentation for patients detailing admission and any other requested

information in conjunction with the trust confidentially policies for insurance
companies, NHS organisations or government agencies.
- Responsible for the updating and maintaining of the inpatient transfer list in order for

the ward co-ordinator to organise the admissions.
- Organise appropriate patient files/case notes, raising file, producing labels and

ensuring that full and correct patient information is added to Careflow.
- Ensure full patient notes are