Accounts and Administration Assistant

4 weeks ago

East Sussex, United Kingdom Federation of Wholesale Distributors Full time

JOB TITLE: Administrative and Accounts Assistant

REPORTING TO: Events Director

LOCATION: Based in East Sussex area, with a combination of office and home working

SALARY: £25,000 pro-rata

HOURS: 20 hours per week: working pattern flexible within 9am-5am time frame

**JOB DETAILS**

**KEY OBJECTIVES**
- Support the FWD team to make a positive impact throughout the wholesale sector and grow the effectiveness of the organisation
- The admin and accounts assistant will be someone who can perform a range of tasks. The priority is to issue invoices and chase accounts payable. In addition this role will be required to help organise events, member and stakeholder liaison, and administration for the team.
- The position holder will support each existing employee as required, helping to deliver FWD objectives, and extended outputs.

**KEY RESPONSIBILITIES**
- Issuing invoices
- Chasing outstanding invoices and accounts payable
- Attend FWD events as required
- Maintain and update member databases for team and events together with the events director
- Women in Wholesale administration eg invoicing, event support
- Occasional out of hours work and travel within UK
- Cover for the director of events

**MEASURED BY**
- Revenue collection and outstanding debts collected
- Planning and organisation
- Attention to detail and accuracy
- Improved FWD processes
- Team interaction

**PERSON SPECIFICATION**
- Good understanding of Xero, Excel and Microsoft 365
- Experience of invoicing and accounts payable essential
- Ability to work to varied timescales, often with conflicting priorities
- Exceptional organisation and time management skills
- Experience of working in a member organisation (desirable)
- Knowledge of the food and drink supply chain (desirable)

**Job Type**: Part-time
Part-time hours: 20 per week

**Salary**: £25,000.00 per year

**Benefits**:

- Company events
- Flexitime
- Work from home

Schedule:

- Flexitime
- Monday to Friday

Ability to commute/relocate:

- East Sussex: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Accounts payable: 5 years (required)
- Administrative experience: 5 years (required)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: Hybrid remote in East Sussex

Application deadline: 25/08/2023
Reference ID: Accounts & Administration Assistant
Expected start date: 01/10/2023

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