Administrative Assistant

2 weeks ago

Birmingham, United Kingdom City Academy | CORE Education Trust Full time

**Administrative Assistant**

CORE Education Trust is seeking a **full-time Administrative Assistant **to join our team in Birmingham. This is an exciting opportunity for a motivated, detail-oriented individual who is passionate about helping people.

**Responsibilities**:

- Provide administrative support including word processing, filing, arranging photocopying and collating of resources.
- To update and maintain the data collection systems and run reports as required.
- To provide administrative support to the Central Team in relation to recruitment processes, template letters, updating spreadsheets and safeguarding matters.
- Ensure that all mandatory processes in accordance with Safer Recruitment Practices are completed across the Trust (including but not limited to):

- Coordinating the advertising of vacancies, with oversight from the HR Business Partner.
- Monitoring shortlisting and interview schedules to ensure they are timely, consistent and that appointments are confirmed asap.
- Liaising with the Academies to ensure that pre-employment checks are taking place as per protocol and in adherence with safer recruitment ensuring interviews are being coordinated and taking place by the Academy as per the recruitment process.
- To provide cover and support for Head Office reception; taking clear telephone messages, welcoming visitors and booking them in to the system, providing effective customer service to all stakeholders.
- To work collaboratively with colleagues to ensure that the administrative processes are efficient, effective and compliant with regulatory requirements.
- Ensure compliance with GDPR / Data Protection at all times.
- Such other duties as may be appropriate to achieve the objectives of the post to assist the leadership team in the fulfilment of its objectives commensurate with the post holder's salary grade, abilities and aptitudes.
- Any other duties deemed appropriate to the grade and workload as requested by the Governors/Trust.

**Qualifications**:

- Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and computer skills in general.
- Must be able to work independently with little supervision or be able to work in a team environment under pressure with other employees and co-workers.
- Must be able to prioritize tasks based on importance and meet deadlines in a fast-paced environment.
- Must have excellent customer service skills both verbally and written on a regular basis to maintain patient relationships and ensure quality care to patients.

**Job Types**: Full-time, Permanent

**Salary**: £23,194.00-£25,878.00 per year

**Benefits**:

- Company pension
- Health & wellbeing programme
- On-site parking
- Sick pay

Schedule:

- Monday to Friday
- No weekends

Ability to commute/relocate:

- Birmingham: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Application deadline: 07/08/2023
Reference ID: CORE-Admin
Expected start date: 04/09/2023

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