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Executive Assistant

3 months ago

Northwich, United Kingdom Wilde Associates Full time

**Job Title**: Executive Assistant

**Location**: Northwich, Cheshire - Office Based

**Salary**: £30,000 to £40,000 depending on experience - Benefits detailed below

**Job Type**: 12-month fixed term contract - Mat Cover

**Job Reference**: AH10474

The company is an innovative and entrepreneurial consumer goods company with a start-up culture. They design, manufacture and distribute unique, innovative products throughout the world to major retailers such as Walmart, Target, Tesco & Sainsbury’s. Establishedin 2007, their award-winning business has offices in Cheshire and their own factory in China. If you are looking for a fast-paced dynamic environment, but with a relaxed, fun culture then this is the place for you. They have excellent on-site facilities includinggames room, parking, fully stocked kitchen, pizza Fridays and regular social events.

The current EA supports the business with its HR function. It is planned that a HR Manager will be appointed to lead this function, but in the short term at least this role will be responsible for the day-to-day HR duties required by the team. Support isavailable from our in-house Sole Legal Counsel, who specialises in employment law.

**Key HR responsibilities will include**:

- Managing the Starter / Leaver process including induction planning, ensuring compliance of documentation and the management of company benefits etc.
- First point of contact for any HR concerns or questions. (Internal & external support will always be provided to resolve / answer anything you need assistance with).
- Along with line managers, supporting the business and staff with absences due to illness, maternity / paternity leave and any occupational health issues.
- Review and renewal of company benefits, with the assistance of a long-term broker partnership.
- Ensuring the Finance team are kept up to date re any Payroll changes.
- Management & approval of invoices relating to HR systems, agency fees etc.
- Have experience in a similar role, ideally within an SME environment. (Experience of other positions within SMEs would also be advantageous as a good understanding of the business as a whole will be required).
- Be highly approachable, professional, flexible and switched on. A strong team player with problem-solving skills.
- Have excellent written and verbal communication skills, including exceptional spelling and grammar and meticulous attention to detail.
- Have a high proficiency in using the Microsoft Office Suite including; Outlook, Excel, PowerPoint, Word and Teams.
- Strong interpersonal and communication skills with the ability to communicate at all levels and build relationships quickly.
- Have the ability to make proactive decisions and recommendations.
- Have the ability to multitask in a fast-paced environment, managing your own workload, alongside that of the CEO and be able to work to deadlines with excellent organisational skills.
- Ability to work with sensitive and confidential material in a professional manner, treating all matters with the utmost confidence in your role within HR and as a confidant of the CEO.
- An awareness or experience of HR admin and processes would be advantageous.
- Please note: although flexibility will be available in terms of start / finish times & ad hoc working from home where required, we are unable to offer a hybrid working arrangement.

**Key responsibilities of this role will include**:

- Offering a sounding board for a range of matters, providing assistance in a discreet, diplomatic and efficient manner.
- Maintaining and co-ordinating diary management.
- Facilitating internal communications, being the first point of contact for all ad hoc queries and support.
- Collating & prioritising of task lists.
- Providing research, offering ideas and solutions for ad hoc projects. (Project management skills also advantageous).
- Working with the CEO in issuing all Shareholder & Board communications.
- Supporting the CEO with personal tasks / appointments where necessary.
- Organising international travel across the team, liaising with appointed travel partner & key staff, including advising / assisting with visas etc where necessary.
- Provide support / advice to the Office Co-ordinator in all aspects of Office Management.
- Provide support / advice to the Office Co-ordinator in organising events as required.

**Benefits**
- Competitive salary
- Generous Health Cash Plan
- 21 days holiday, rising to 26 days with service
- Contributory pension (Employer 4%)
- Good working environment with fully stocked kitchen
- Pizza Friday lunches weekly, as well as regular social events including activities, meals & drinks

Wilde Associates is working in the capacity of an employment business for this role