Administrative Assistant
3 weeks ago
We are seeking to appoint a high performing, enthusiastic and committed individual to join a strong team of administrative staff to provide financial administration support under the direction of the school Bursar. You will have a good general education and excellent word processing skills. You will be a good communicator, well organised and be able to work well as part of a team.
**Specialist**
The following list highlights some of the specialist duties that could be associated with a post operating at this level. Note, it may only be necessary for employees assigned to this level to undertake some of these duties
- Carry out the day to day duties for school finances
- Produce, and respond to financial related correspondence
- Be responsible for completion and submission of complex forms, returns, and reports - including those to outside agencies
- Process all requisitions/official orders and ensure relevant signatures are obtained to verify expenditure
- Process and check delivery notes and arrange with Site Team to distribute goods
- Process payments, Direct Debits and invoices (in line with finance policy separation of duties) and income (cash and BACS payments)
- Administration for BACS payments and carry out regular cheque runs to comply with credit limits.
- Process the bank reconciliation on a monthly basis, checking bank statements with FMS reports to balance, sending reconciled data to Financial Services
- Process petty cash vouchers into FMS and organise a reimbursement cheque in lines with limits set in Finance Policy
- Support with budget planning, preparing reports for the Headteacher and Governing Body in order to predict expenditure for cost headings
- Produce End of Year reports, including debtors and creditors to Financial Services
- Produce Consistent Financial Reporting (CFR) reports and extra information relating to CFR Year-end figures to Financial Services
- Manage and monitor external funding in liaison with Headteacher and grant holders. Produce declaration at year end
- Manage Supply Insurance claims. Liaise with Supply Insurance companies
- Undertake activities in relation to the monitoring of resources and regular audit of resources
- Preparation of main school accounts for Internal Audit
- Provide advice and guidance to staff and others on budgetary issues
- Under the direction of the grant holder give financial support for external funding
- Take a supporting role in planning, monitoring and evaluation of the budget
- Undertake activities in relation to the management and operation of School Fund Account
- Prepare accounts and arrange external auditing for School Fund
- Take a supporting role with Schools Financial Value Standard (SFVS)
- Comply with and assist with the development of policies and procedures relating to financial and personnel matters
- Process delivery notes onto FMS and cancel unused orders
- Undertake activities in relation to the implementation of the lettings system
- Monitor the receipt of payments for lettings
Please note that you are wholly responsible for fact checking in respect of the information provided by schools. Please also check for the latest visa and work permit requirements that may apply. Tes is not responsible for the content of advertisements or the policies adopted by advertising schools. Tes asks that all schools follow Tes' Fair Recruitment Policy.
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