Legal Team Secretary

2 weeks ago

London, United Kingdom Pertemps London Full time

**Legal Team Secretary
Property & Casualty
£40,000-42,000 plus excellent benefits
Hybrid Working**
Excellent opportunity for a personable, outgoing, pro-active Legal Secretary to join this Dynamic, Modern International Law firm with offices in London, Bristol and Internationally.
This is an excellent company to work for who value and look after all staff members, they offer Hybrid Working, fantastic working conditions and company benefits.
**About the Role**
**Key Internal Relationships**
Head of Practice Services, partners and fee-earners within the Property & Casualty team and secretarial colleagues.
**Reporting Line**
The role reports directly to the Head of Practice Services
" Duties and Responsibilities include but not are limited to the following:
" Diary management of fee-earners as required, using own initiative to arrange meetings and conference calls
" Booking video/conference calls, meeting rooms and required refreshments, and making lunch and dinner reservations
" Making simple travel arrangements as required e.g. booking train tickets and collating itineraries
" Handling telephone enquiries in a professional and polite manner, taking accurate messages and following up on any agreed actions
" Managing the workflow to DPD, Reprographics etc. as required; proactively taking steps to ensure work is returned within required timescales
" Amending and formatting agreements/documents as required
" Short pieces of copy-typing and digital dictation
" Carrying out PDF to Word conversions and vice versa
" Collating all indexing on legal documentation and setting up files as necessary
" Production of short, less complex PowerPoint presentations as required
" Proof-reading of all documents to ensure the delivery of work of the highest quality
" Insertion of business contact cards into Outlook and InterAction
" Processing fee-earner expenses on Chrome River in a timely manner
" Liaison with Business Development, Marketing, Events and Finance Teams with a view to supporting them on specific team-based tasks Knowledge, skills and experience
Previous experience of working within a busy corporate environment is essential
" Excellent client care skills - the ability to deal with queries from internal and external clients in a professional and polite manner
" Excellent organisational skills - the ability to take responsibility for own tasks and prioritise work in a calm and efficient manner
" Demonstrate proactivity and the ability to work on own initiative
" Highly developed time management skills - the ability to work to very tight deadlines while maintaining a high standard of accuracy
" Highly developed communication skills - the ability to communicate in a confident and professional manner with people at all levels within the business
" Demonstrate flexibility/adaptability in meeting internal and external clients'
" Reliable with a strong work ethic and a 'can-do' approach
" High levels of IT literacy in Microsoft Word, Outlook, Excel and PowerPoint
**Legal or Professional Services background required

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