Studio Administrator

Our young and vibrant architectural practice seeks an experienced Administrator with sound office management skills to help support our growing business and friendly, international team. This role would suit an organised, logical individual who is a self-starter with at least 2 years administration and office experience.

**Position**:
Permanent, part-time: 22.5hrs a week with flexible working in the office and remote working.

**Working hours**:
Flexible 22.5 hours between the office opening hours of 9:00am to 5:30pm Monday to Friday, working hours and days flexible.

**Holidays**:
20 Days (pro rata to full time equivalent) + bank holidays.

**Required skills**:

- Excellent organisational and communication skills;
- Process driven, organised and logical;
- Proactive, can-do attitude with a growth mind-set;
- Detail orientated with a high standard of Maths and English;
- Experience with accounting software (QuickBooks preferable not essential);
- Experience using Microsoft Office;
- Ability to work well autonomously and as part of the team;
- Minimum of 2 years office experience of which preferably a minimum of 1 year in accounting administration / bookkeeping.

**Key Responsibilities**:

- Accounting administration: accounts payable, accounts receivable, expense tracking, client invoicing;
- Client administration: prepare fee proposals, prepare client contracts, appointment management, ordering, financial tracking;
- Administrate all practice compliance, quality assurance, policy compliance;
- Office administration: team diary management, facilities / stationery ordering, and ensurethe smooth running of the office.

**About Us**:
Hebden Design Studio is based at Lavant House, a large, listed Georgian manor house set in landscaped grounds. The location offers many benefits including an large grounds, on-site gym, outdoor heated swimming pool (open spring to autumn), free on-site parking with charging points and a fully equipped kitchen. The Little Harriers nursery school is also based at Lavant House.

We are a close-knit, friendly, and supportive team of architects and designers who work with a wide range of clients.

We offer flexible, remote-working opportunities to all our employees with a minimum requirement of two days a week spent in the office to ensure team cohesion and provide hands-on-support to our team.

**Job Type**: Part-time
Part-time hours: 22.5 per week

**Salary**: £18,000.00-£24,000.00 per year

**Benefits**:

- Discounted or free food
- Flexitime
- Free parking
- Gym membership
- On-site parking
- Sick pay
- Work from home

Schedule:

- Flexitime
- Monday to Friday

Ability to commute/relocate:

- CHICHESTER: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative: 1 year (preferred)

**Language**:

- English (required)

Work Location: Hybrid remote in CHICHESTER

Reference ID: HDS Admin