Receptionist

1 month ago


London, United Kingdom Principal I Ltd Full time

Reports to: Group Financial Controller
Strictly no agencies**Summary of Position**
General administration and Receptionist duties, including post, scanning and stationery. A fluid, ever-developing role, with a varied set of tasks and responsibilities.
**Targets & Outcomes**
- Balance priorities and meet expected deadlines
- A collaborative approach to delivering improved methods and processes
- Manage and communicate with different personality types
- High attention to detail in written correspondence
- Good customer service

**Attitude and Persistence**
- A “can do” attitude, the ability to pick up and take responsibility where needed
- Proactive approach to all aspects of the role
- Key personal attributes; optimism, diligence, common sense, loyalty, and dependability, trust, confidentiality.
- Flexibility in both the PA and HR Admin function
- A commitment to learn and understand different aspects of both roles
- Develop personal skillsets to achieve growth personally and professionally

**Responsibilities**
- Ad hoc secretarial work
- All travel bookings for the company, including hotels, trains and any air fares
- Organisation of work functions
- Maintaining the meeting room booking system
- Making refreshments for visitors
- Fleet administration
- Post, including in/outbound correspondence and deliveries
- Incoming calls, door entry system and switchboard operation
- Copy cost letter increases
- Meeting minutes
- Stationery, office supplies and Uniform ordering and auditing
- Scanning of documents to an in-house system
- Monitoring of various inboxes
- Updates to in-house checklists
- Cleaning and replenishing coffee machine.

**Skills Requirements**
- Proficiency in Microsoft Office products.
- Be able to work pro-actively and with a sense of urgency while paying good attention to detail.
- The ability to work independently and take initiative. You should be energetic and self-motivated.
- High prioritisation and organisational skills with an ability to juggle multiple workloads.
- Exceptional communication skills. You will actively listen and convey expectations, plans and outcomes effectively to internal and external stakeholders at all levels.
- Great attention to detail and an interest in producing high-quality work.
- Ability to respond to change in a positive and proactive way.
- Tact and Diplomacy
- Discretion and trustworthiness: you will sometimes be party to confidential information
- The details contained in this Job Description reflect the content of the job at the date it was prepared. It should be remembered, however, that it is inevitable that over time, the nature of individual jobs will change, existing duties may no longer be required, and other duties may be gained without changing the general nature of the duties or the level of responsibility entailed. Consequently, Principal I Ltd will expect to revise this Job Description from time to time and will consult with the post holder at the appropriate time._

**Interested in this vacancy?


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