Team Assistant
5 months ago
**TEAM ASSISTANT (ADMINISTRATOR)**
**If your proactive, friendly, have a vast amount of administration experience and want to be part of team then this job is for YOU**
**Reporting to Executive Assistant to CEO & CFO, or their nominated replacement**
**Job Purpose**
Provision of administrative and office support to Executive Assistant and Banijay Rights team.
**Responsibilities**
- General administration, i.e., filing, photocopying, scanning, (establishing electronic filing systems where needed)
- Assisting with diary management, appointments, travel bookings & itineraries & documents
- Preparing meeting rooms for both internal and external meetings, including organising lunches, refreshments, meeting materials etc.
- Collation and processing of expenses
- Collecting post in Shepherd’s Building and distributing within Banijay Rights
- Liaising with Group Facilities and building management on building access/parking/post/passes for staff
- Ordering business cards, office supplies and other divisional stationery as required
- Sending items nationally and internationally using FEDEX courier account
- Easy Track invoice processing for various teams
- Assisting IT team with administration, locating equipment, keeping IT tracker up to date, liaising on staff equipment needs and website/showroom requests
- Keeping the office floor in a tidy position and assisting with any desk moves and set-ups
- Assisting Legal and Business Affairs with contracts/document processing and filing
- Working with Executive Assistants on divisional event organisation and social events.
- Other duties as required.
- Management of specific project tasks, i.e. office moves / welcome packs / Christmas gifts and events as required;
- Coordinate office of 96 full time employees;
- Coordinate general office needs and administration;
- Other duties as required
**Knowledge and Skills Required**
- Excellent time keeping
- Forward thinker
- Strong attention to detail
- Friendly and approachable manor with a positive, can-do attitude
- Previous experience working as a PA / Team Assistant in a busy office environment
- Attention to detail and the ability to complete complex tasks and projects quickly
- Advanced skill level with Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Pro-active with good organisation skills and the ability to prioritise and handle multiple assignments Must be a team player and work cooperatively with other administrative staff to ensure overall objectives achieved with strong experience of office software packages (i.e., Word, Excel, and PowerPoint)
- Strong written and verbal communication skills
admin #executiveassistant #teamassisstant #administrator #pa
**Job Types**: Part-time, Permanent
**Salary**: £28,000.00-£32,000.00 per year
**Benefits**:
- Casual dress
- Company events
- Company pension
- Employee discount
- Private medical insurance
Supplemental pay types:
- Bonus scheme
Ability to commute/relocate:
- London, W14 0EE: reliably commute or plan to relocate before starting work (required)
**Experience**:
- Administrative: 1 year (required)
Work authorisation:
- United Kingdom (required)
Work Location: In person
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