Part-time Accounts and Payroll Assistant

3 weeks ago

Oxford, United Kingdom Fairfield Residential Home Full time

**Accounts and Payroll Assistant**

Fairfield Residential Home is an independent charitable trust providing care and assistance to elderly residents in a unique and supportive environment. Founded in 1947, it has a long standing reputation for delivering excellent standards of care. Initially established in a large Victorian house at 115 Banbury Road, Oxford, it is now housed in a purpose built state of the art facility, completed in the summer of 2018. This provides 38 ensuite bedrooms, some of which are suitable for couples, and high quality communal facilities including a large lounge, a dining room, a fully equipped activities suite with IT, wellness and beauty rooms as well as a separate 2-bedroom suite and a large, landscaped garden. It currently employs around 45 staff.

Fairfield is owned by a charitable company and is governed by a Board of Trustees. It is registered with the Charity Commission No. 1114653 and is regulated by the Care Quality Commission (CQC). It was rated Good by the last CQC inspection report dated March 2018.

Fairfield is noted for the love and affection its staff have for its residents and for its committed team of carers and support staff who contribute to the distinctive atmosphere. All employees are expected to enhance and promote this ethos.

We now seek to appoint a part-time Accounts and Payroll Assistant to work alongside the Administrator and reporting to the CEO/Bursar to support the smooth and efficient management of Fairfield’s Administrative and Finance functions in a caring and empathetic manner in keeping with Fairfield’s ethos as noted above.

**Application Process**

Agencies: Please note, Fairfield does not accept unsolicited CV's from any agencies. We only accept CV's from agencies that have been appointed and briefed on the position currently advertised.

REPORTING TO: CEO/Bursar

HOURS: 22.5 hours (hybrid working considered)

SALARY RANGE: £26,000 to £30,000 FTE - £15,600 to £18,000 pro rata dependent on skills and experience

**Job Purpose**
To carry out all routine accounting tasks and run monthly payroll as directed by the CEO/Bursar in a manner in keeping with the caring ethos of the home.

**Introduction**
This Job Description is intended to provide a clear framework for the job holder to guide them in the requirements of the job. It indicates only the main responsibilities and competencies of the post and is not intended to be an exhaustive list. It is the job holder’s duty to ensure that they are familiar with all procedures and policies relevant to the job.

**Overview of Main Responsibilities (What the job involves)**

**Purchase Ledger**
- Receive and log all purchase orders and purchase invoices
- Match purchase invoices to purchase orders and distribute to budget holders for authorisation
- Post all purchase invoices to supplier accounts on Quickbooks Online Advanced (QBO) once authorised
- Produce weekly payment run
- Deal with routine purchase ledger correspondence and queries and keep the CEO/Bursar informed of any unresolved matters

**Sales Ledger and Fairfield Shop**
- Confirm monthly fees spreadsheet is correct and has been authorised by the Registered Manager and enter fees invoices onto QBO at the start of each month
- Invoice rent and assisted living costs for Rose Cottage for the preceding month, along with other charges to the resident of the cottage
- Invoice for respite care at the start of the stay for each resident as indicated by Registered Manager and in line with the fees spreadsheet
- Check supplier invoices, credit card transactions and Fairfield Shop transactions for POBR (Purchases on Behalf of Residents) have been posted onto QBO for the previous month and raise invoices to residents on QBO
- Post invoices and credits for residents’ deposits as required
- Invoice for miscellaneous items (guest meals etc) as necessary
- Ensure the Fairfield Shop records are completed by the Social Welfare Team and received in good time at the end of each month
- Check the shop records for discrepancies, investigate and adjust as necessary
- Post cost of goods sold onto QBO via purchase invoice
- Send file for new month with correct opening stock back to the Social Welfare Team
- Support the Administrator with debt collection and resolution of sales queries as necessary

**Bank, Cash and Credit Card**
- Post purchase payments after each payment run
- Post sales receipts via standing order at the start of each month before sending out monthly invoices
- Post all other bank transactions before closing each month.
- Ensure that petty cash is counted and checked at the end of each month
- Check that all petty cash transactions have been properly authorised and that there are supporting receipts
- Check that the cash counted matches the balance on the petty cash sheet and follow up on any discrepancies
- Post petty cash to QBO via purchase invoice
- Match credit card forms to statements, ensure all transactions have supporting invoic

  • Assistant Payroll Manager

    2 weeks ago

    Oxford, Oxfordshire, United Kingdom Payroll Elite Full time

    We have partnered with this highly reputable Firm of Accountants based in Central London, who are looking to recruit an experienced Assistant Payroll Manager with a minimum of 7 years working within Payroll with 2 years managing/supervising a team of payroll staff, to work on a hybrid basis. Reporting to the Payroll Manager, you will oversee the Payroll...

  • Assistant Payroll Manager

    1 week ago

    Oxford, Oxfordshire, United Kingdom Payroll Elite Full time

    We have partnered with this highly reputable Firm of Accountants based in Central London, who are looking to recruit an experienced Assistant Payroll Manager with a minimum of 7 years working within Payroll with 2 years managing/supervising a team of payroll staff, to work on a hybrid basis. Reporting to the Payroll Manager, you will oversee the Payroll...

  • Assistant Payroll Manager

    2 weeks ago

    Oxford, Oxfordshire, United Kingdom Payroll Elite Full time

    We have partnered with this highly reputable Firm of Accountants based in Central London, who are looking to recruit an experienced Assistant Payroll Manager with a minimum of 7 years working within Payroll with 2 years managing/supervising a team of payroll staff, to work on a hybrid basis. Reporting to the Payroll Manager, you will oversee the Payroll...

  • Assistant Payroll Manager

    1 week ago

    Oxford, Oxfordshire, United Kingdom Payroll Elite Full time

    We have partnered with this highly reputable Firm of Accountants based in Central London, who are looking to recruit an experienced Assistant Payroll Manager with a minimum of 7 years working within Payroll with 2 years managing/supervising a team of payroll staff, to work on a hybrid basis. Reporting to the Payroll Manager, you will oversee the Payroll...

  • Accounts Assistant

    3 weeks ago

    Oxford, United Kingdom St Catherine's College, University of Oxford Full time

    St Catherine’s, the newest and largest mixed undergraduate/graduate college within the University of Oxford, is seeking a part-time Accounts Assistant to join their friendly Accounts team. The salary is set within the range £25,138 - £27,181 per year pro rata, dependent upon skills and experience, comprising 25 hours per week, worked Monday-Friday. The...

  • Head of Payroll

    4 weeks ago

    Oxford, United Kingdom Portfolio Payroll Full time

    We are partnered with a Top 50 Accountancy firm who are experiencing continuing growth & success. They are seeking a Head of Payroll to join their team, based either out of their Oxford or Farnham office, with the ad-hoc travel to their other offices. As Head of Payroll, you will report into the Outsourcing Service Line Lead and will be responsible for...

  • Assistant Payroll Manager

    2 weeks ago

    Oxford, Oxfordshire, United Kingdom Payroll Elite Full time

    We have partnered with this highly reputable Firm of Accountants based in Central London, who are looking to recruit an experienced Assistant Payroll Manager with a minimum of 7 years working within Payroll with 2 years managing/supervising a team of payroll staff, to work on a hybrid basis. THE ROLE Reporting to the Payroll Manager, you will oversee the...

  • Assistant Payroll Manager

    2 weeks ago

    Oxford, Oxfordshire, United Kingdom Payroll Elite Full time

    We have partnered with this highly reputable Firm of Accountants based in Central London, who are looking to recruit an experienced Assistant Payroll Manager with a minimum of 7 years working within Payroll with 2 years managing/supervising a team of payroll staff, to work on a hybrid basis. THE ROLE Reporting to the Payroll Manager, you will oversee the...

  • Assistant Payroll Manager

    1 week ago

    Oxford, Oxfordshire, United Kingdom Payroll Elite Full time

    We have partnered with this highly reputable Firm of Accountants based in Central London, who are looking to recruit an experienced Assistant Payroll Manager with a minimum of 7 years working within Payroll with 2 years managing/supervising a team of payroll staff, to work on a hybrid basis. THE ROLE Reporting to the Payroll Manager, you will oversee the...

  • Assistant Payroll Manager

    1 week ago

    Oxford, Oxfordshire, United Kingdom Payroll Elite Full time

    We have partnered with this highly reputable Firm of Accountants based in Central London, who are looking to recruit an experienced Assistant Payroll Manager with a minimum of 7 years working within Payroll with 2 years managing/supervising a team of payroll staff, to work on a hybrid basis. THE ROLE Reporting to the Payroll Manager, you will oversee the...

  • Head of Payroll

    4 weeks ago

    Oxford, United Kingdom Portfolio Payroll Limited Full time

    We are partnered with a Top 50 Accountancy firm who are experiencing continuing growth & success. They are seeking a Head of Payroll to join their team, based either out of their Oxford or Farnham office, with the ad-hoc travel to their other offices. As Head of Payroll, you will report into the Outsourcing Service Line Lead and will be responsible for...

  • Head of Payroll

    4 weeks ago

    Oxford, United Kingdom Portfolio Payroll Limited Full time

    We are partnered with a Top 50 Accountancy firm who are experiencing continuing growth & success. They are seeking a Head of Payroll to join their team, based either out of their Oxford or Farnham office, with the ad-hoc travel to their other offices. As Head of Payroll, you will report into the Outsourcing Service Line Lead and will be responsible for...

  • Head of Payroll

    4 weeks ago

    Oxford, United Kingdom Portfolio Payroll Limited Full time

    We are partnered with a Top 50 Accountancy firm who are experiencing continuing growth & success. They are seeking a Head of Payroll to join their team, based either out of their Oxford or Farnham office, with the ad-hoc travel to their other offices.As Head of Payroll, you will report into the Outsourcing Service Line Lead and will be responsible for...

  • Head Of Payroll

    3 weeks ago

    Oxford, United Kingdom Portfolio Payroll Limited Full time

    We are partnered with a Top 50 Accountancy firm who are experiencing continuing growth & success. They are seeking a Head of Payroll to join their team, based either out of their Oxford or Farnham office, with the ad-hoc travel to their other offices. As Head of Payroll, you will report into the Outsourcing Service Line Lead and will be responsible for...

  • Part-time Accounts Administrator

    2 days ago

    Oxford, United Kingdom Adecco Full time

    **Adecco Newbury are recruiting an exciting opportunity for a part - time Accounts Administrator!** Flexible with hours to suit, but expect 4 to 5 hours per day, 4 to 5 days per week. This role is paying 25k with excellent benefits. Location: Oxford (Witney) They are looking for an Accounts assistant for a small accounts office. Experience of payroll and...

  • Head of Payroll

    4 weeks ago

    Oxford, United Kingdom Portfolio Payroll Limited Full time

    We are partnered with a Top 50 Accountancy firm who are experiencing continuing growth & success. They are seeking a Head of Payroll to join their team, based either out of their Oxford or Farnham office, with the ad-hoc travel to their other offices. As Head of Payroll, you will report into the Outsourcing Service Line Lead and will be responsible for...

  • Part-time Accounts Administrator

    1 month ago

    Oxford, United Kingdom Adecco UK Full time

    **Adecco Newbury are recruiting an exciting opportunity for a part - time Accounts Administrator!** Flexible with hours to suit, but expect 4 to 5 hours per day, 4 to 5 days per week. This role is paying 25k with excellent benefits. Location: Oxford (Witney) They are looking for an Accounts assistant for a small accounts office. Experience of payroll and...

  • Part-time Accounts Administrator

    1 week ago

    Oxford, United Kingdom Adecco UK Full time

    **Adecco Newbury are recruiting an exciting opportunity for a part - time Accounts Administrator!** Flexible with hours to suit, but expect 4 to 5 hours per day, 4 to 5 days per week. This role is paying 25k with excellent benefits. Location: Oxford (Witney) They are looking for an Accounts assistant for a small accounts office. Experience of payroll and...

  • Head of Payroll

    2 weeks ago

    Oxford, United Kingdom Portfolio Payroll Limited Full time

    We are partnered with a Top 50 Accountancy firm who are experiencing continuing growth & success. They are seeking a Head of Payroll to join their team, based either out of their Oxford or Farnham office, with the ad-hoc travel to their other offices.As Head of Payroll, you will report into the Outsourcing Service Line Lead and will be responsible for...

  • Part Time Payroll Officer

    1 week ago

    Oxford, United Kingdom Hays Specialist Recruitment Limited Full time

    Part Time Payroll Officer £30,000 - £35,000 annual salary 1 day a week West Oxfordshire Permanent **Your new company** A great opportunity for an organisation within the education sector. **Your new role** - Ensure staff records are kept up to date in the payroll system and ensure any changes are implemented quickly and accurately. - Operate a...