Junior Personal Assistant
2 weeks ago
**Junior personal assistant.**
**£21,000- £23,500**
**Staffordshire**
**1 day per week in the office.**
We are looking for a junior personal assistance join an amazing organisation based near staffordshire.
- Ensure a good understanding of client business.
- Provide organisational and administration support to meetings on and off-site including preparation of papers and detailed, accurate minute taking.
- Understand legal, governance and data protection implications of support actions and escalate to a senior member of staff if unsure.
- Be responsible for client stock, ordering replacements and getting new quotes as required.
- Provide reports and summaries on client activity in relation to service level agreements and be able to answer further questions if required from client and senior managers.
- Assist a senior member of staff with implementation of large-scale changes to client websites on request.
- Make minor updates to client website as required. e.g. job adverts, news, events.
- Compile and disseminate client news and communications to relevant stakeholders as required
- Perform basic auditing checks as required by the client
- Provide onsite event representation on behalf of the client as required
- Input & process association information and data
- Implement new support requirements with support from senior staff members.
- Write and update Operation Manuals for work processes.
- Provide support for clients across all admin areas
- Provide administration support to the Client Managers within the team
- Carry out ad-hoc tasks as requested by a team leader or senior manager
**Skills**
- Knowledge of filing systems and routine work procedures/basic use of computerised systems.
- Ability to work well with all levels of management, executive leadership and support staff.
- Keen eye for detail.
- Spreadsheet manipulation and report writing (Excel, Word and Powerpoint).
- Excellent communication skills with all level of management.
- Working knowledge of Microsoft Office packages.
- Willing to travel with infrequent overnight stays.
- Ability to work under deadlines and multi-task.
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