Assistant Exams Officer

3 weeks ago

South Yorkshire, United Kingdom Grafton Recruitment Full time

**Job Title**: Assistant Exams Officer
**Location**: Wath upon Dearne, S63
**Salary**: £18,752 per annum
**Options for hours**:37 hours per week, 52 weeks per year
**Length of the contract**: Permanent
**Duties of the Assistant Exams Officer**
- To assist in the day to day operation and provide admin support within the Exams team.
- To deputise in the absence of the Exams Team Leader.
- To liaise with academic staff on all issues relating to examinations.
- To process examination and assessment entries onto the Management Information System and ensure that documentation is properly stored.
- To prepare and dispatch entries to the Awarding Bodies.
- To assist with timetabling examinations.
- Receive and prepare all examination materials and ensure it is kept in conditions as specified by the awarding organisation, including dispatch and scripts.
- To input examination / assessment results onto the Management Information System.
- To take payment of examination resit and remark fees where applicable and ensure receipts for all payments are provided to the finance department.
- To assist the Exams Officer and Manager in providing regular training updates for our pool of invigilators to ensure regulation compliance.
- To plan invigilation cover for examinations on the exam timetable, contacting invigilators with allocations and informing the Exams Team Leader or Manager of any issues with cover.
- To ensure a joined-up examination service for the group by working with teams across other sites and providing examination cover at other sites when required.
- To deal with unannounced inspections from JCQ and other awarding bodies.
- To undertake any other administrative duties or project work as required.

**Experience Required**
- Extensive experience of working in a busy administration environment.
- Experience of working in the Further Education sector.
- Knowledge of Awarding Organisations and JCQ, their regulations and procedures.
- Level 2 English and Maths qualification.
- Ability to demonstrate flexibility and team working.
- Able to work in an organised and methodical manner to meet deadlines even when working under pressure.
- Work effectively with colleagues.
- Developing collaborative working relationships with colleagues.
- A knowledge of Microsoft Office packages (Word, Excel, Outlook and Access).
- Attention to detail and work to a high level of accuracy.
- Supervise and mentor others.
- Pleasant and helpful approach at all times.
- Work in a professional and confidential manner with a high degree of integrity and flexibility.
- Ability to listen and process information.
- Work with others in a positive manner.
- Be able to investigate problems and test solutions.
- Be able to work flexibly to include early starts and evenings as part of a rota system.
- Able to adjust to meet the changing needs of the business.
- Motivated, positive, use own initiative.
- A commitment to safeguarding and promoting the welfare of children and young people receiving education and training.
- Willing to undertake any training connected with the post.
- Willing to undertake statutory training in connection with Safeguarding, Data Protection, Equality and Diversity and Prevent.

Hiring Contact: Chloe Peasgood
Agency: Grafton Recruitment
If you would like any further information about any vacancies before applying, please feel free to contact

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