Pa to Asst Director

**Brook Street (UK) Ltd are delighted to work on behalf of our Public Sector client in resourcing a Temporary Full-time Personal Assistant to Assistant Director for The Education Authority of Northern Ireland based in Dundonald.**
As _**Personal Assistant to Assistant Director**_, you will be confident in Minute taking, Diary Management and the use of MS Packages including Excel, Outlook, and Word. As PA to the Assistant Director of the **_Transport Administration Department_**; this will be an exciting, challenging but rewarding role in which no two days will be the same.
**DUTIES INCLUDE**:

- Provision of administrative duties, general office cover for telephones, hosting visitors. Develops comprehensive working procedures within the office, including establishing and maintaining office filing systems, management of office moves and desk allocationand ensures that processes and procedures are adhered to. Ensures activity is redirected to wherever appropriate.
- Act appropriately and independently as the situation requires with a wide range of internal and external stakeholders, understands the confidential nature of the role.
- Build relationships with key business areas and functions through personal contacts and through gaining a reputation for high quality of work and dependability.
- Work with the rest of the Directorate team to ensure effective delivery of work, including providing cross-cover support.
- Ensure that appropriate processes are in place to ensure that the day-to-day administrative requirements such as expenses, travel and accommodation bookings and all appointments are managed effectively.
- Liaise, co-ordinate and monitor requests as they arise within and for the Directorate, prioritise tasks/activities and interactions.
- Pro-actively manages the Assistant Director's diary to reflect work priorities and key objectives.

**TO BE ELIGIBLE FOR THIS ROLE, YOU MUST HAVE**:
Maths and English GCSE (or equivalent) A relevant third level qualification (HNC or above) AND a minimum of three years' experience of providing a high-quality PA/administrative support service to senior management.
**Or**
Maths and English GCSE (or equivalent) AND Have a minimum of five years' experience of providing high quality PA/administrative support to Senior Management.
**YOU WILL BENEFIT FROM**:

- Full training and induction
- Contribute positively to Education Authority NI's values
- Competitive rates of pay
- Brook Street (UK) Ltd back-office support and mentoring

The rate of pay is **£10.89 per hour**, the hours of work are **0900-1700 Monday to Friday**.