Care Home Administrator
4 weeks ago
We are looking to recruit an administrator to join our team here at Arron Crest Care Home.
35 Hours Per week
Monday - Friday
Competetive Pay Rate
Administration:
1. Maintain accurate and complete financial records of the Care Home in line with Company policies and procedures, using computer and manual systems.
2. Prepare and issue regular Management Information Reports within the prescribed timescales.
3. Manage and maintain accurate records of Service User Personal Finance.
4. Fully complete all Sales Ledger functions using Sage software ensuring all invoices to Service Users, Local Authorities, PCT’s and/or persons/organisations so responsible are produced accurately and promptly.
5. Complete Sales Reconciliations to ensure accuracy of invoicing and reporting.
6. Ensure all banking is completed at least 3 days per week. Process all receipts from Social Services/PCT’s
7. Manage the Aged Debtors list to ensure that all debts are recovered timorously informing the Home Manager and Regional Manager of any potential bad debts.
8. Use our internal Careblox system to raise purchase orders and process supplier invoices.
9. Complete supplier statement reconciliations and prepare all payments to be authorised by the Finance Manager for final processing.
10. Maintain petty cash records accurately.
11. Ensure payroll information is collated accurately and send it to the payroll department for processing.
12. Maintain Staff attendance records.
13. Maintain complete files for Service Users (financial) and Staff Members (personnel) in line with the Company’s policies and procedures.
14. Provide administrative support to the Home Manager e.g. typing, filing, dealing with correspondence etc, ifworkload permits.
15. Operate office equipment such as fax, photocopier and computer as required.
16. Answer the telephone, respond to enquiries from Service Users and Visitors at Reception, and re-direct enquiries in a friendly and efficient manner.
17. Maintain stationery supplies.
18. Order and maintain records of Staff Members’ uniforms.
19. Arrange and calculate monthly stock takes and costs.
**Salary**: £11.04 per hour
Expected hours: 35 per week
Schedule:
- Monday to Friday
Work Location: In person
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