Office Administrator

4 weeks ago

Cambridge, United Kingdom Lightcast Discovery Full time

most importantly keeping our people happy You will be happy to manage a wide range of tasks, from general administration and office duties and most importantly, play a key role in making Lightcast Discovery a great place to work by ensuring our people have the supplies, tools and resources needed to deliver great work.

**Key responsibilities include**:

- General administration support - manage company records and documents
- Liaison with suppliers, setting up accounts and maintaining a corporate account register
- Management of purchasing systems
- Purchase to pay process for Operations purchases
- Ensuring office and kitchen are clean, tidy, well stocked (not sure if you want to expand and add in upkeep of kitchen)
- Facilities Support
- Supporting the Office Manager with contractor and supplier management
- Booking in, meeting, and greeting guests, making sure they feel welcome and assisting them with any needs; ensuring meeting rooms are prepared for major meetings
- Incoming / outgoing correspondence duties
- Project support and ownership
- owning and delivering administrative projects to areas of the business
- Shared inbox and helpdesk management
- First point of contact for external calls
- General filing and NDA management
- Invoice administration
- Ad hoc office and facilities duties

**Person specification**:

- You will have the ability to multi-task whilst prioritising your own workload and be able to work with mínimal supervision
- You must have previous experience in a similar role, which is diverse and very hands on
- You must possess strong interpersonal skills and be able to liaise with people at all levels of seniority
- You must have a high level of understanding of confidentiality
- Proficient use of all Microsoft Office
- Excellent attention to detail
- Highly organised

Due to the nature of this role, the work needs to be carried out in the office, however we are happy to offer 1 day a week WFH with the flexibility for the occasional additional WFH day. There is also opportunity to work occasionally from our other site just outside of West Cambridge.

Salary circa **£25,000-28,000** per annum plus generous benefits package including:

- 26 days holiday, plus Public Holidays
- Flexible working hours
- Pension contribution matched up to 7%
- Private medical insurance
- Income protection
- Life insurance
- Subsidised gym membership and weekly cross fit sessions
- Access to Cycle to Work and Technology schemes
- Enhanced family leave policies

At Lightcast, we recruit on a rolling basis, meaning we carry on recruiting until we find the right person for the role being advertised. We tend to compare individuals to the role specification rather than to each other.

**About **Lightcast**

Lightcast Discovery is committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

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