Operations Administrator

3 weeks ago

Hartlepool, United Kingdom Boston Energy Full time

Boston Energy are delighted to be looking for multiple Operations Administrators to join our Hub location based in the North East of England, you would have the support from a local team as well as regular communications with our Head office based in Beverley, East Yorkshire.

This important role covers basic office administrative tasks but will also introduce you to contact with some of our customers in the renewable energy sector and also a high degree of liaison and coordination with our front-line staff placed in work, or indeed looking for work in the UK.

**We are looking for**:

- Someone with core competencies in organisation and communication, and a hunger to learn new skills and develop.
- A team player who has the willingness to collaborate and help others.
- Somebody who is efficient and competent in task management, and able to follow operating procedures.

**Reports to**: Project Manager

**Responsible for**:

- Answer telephones and deal with enquiries and trouble-shooting for contractors
- Answering the door/intercom
- Taking and signing for deliveries
- Organising courier services
- Process expenses received
- Monitor training expiry dates
- Assist with booking training for technicians
- Raising purchase orders
- Arrange technician logistics, accommodation, hire cars, travel bookings
- Assist Admin/recruitment team with ad hoc duties
- Uploading documents to CRM for compliance purposes
- Database records maintenance
- Assigning new technicians to online inductions
- Web Expenses set up (approving technicians claims)
- Development training and technician development tasks/management
- Demonstrate the company values of quality, reliability, integrity, safety and fairness through your own actions when carrying out your day-day activities
- Goods in and Goods out
- Any other tasks as required relevant to the role

**Minimum Educational Qualifications**:

- Minimum of 5 GCSE ‘O’ Level or equivalent to include English and Mathematics
- Business Administration Level 2 (desirable)

**Minimum Previous Experience**:

- Proven experience of administration tasks
- Used to working within a team
- An understanding of Microsoft Excel/word, Teams and Office 365

**Other Skills**:

- Health and Safety awareness
- Excellent communication skills
- Interdepartmental liaison

**Job Type**: Permanent

**Benefits**:

- Company events
- Company pension
- On-site parking

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Supplemental pay types:

- Bonus scheme
- Quarterly bonus

Ability to commute/relocate:

- Middlesbrough: reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- Administrative: 2 years (preferred)

Work Location: In person

Reference ID: BEADMIN
Expected start date: 03/04/2023

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