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Finance Assistant

4 months ago

Bristol, United Kingdom Alexander Mae South West Ltd Full time

**Job description**

**The Job**:
As the Finance Assistant based in a well-known Bristol Theatre you will assist with the maintenance of the sales and purchase ledgers, carry out banking and related tasks including BACS transfer payments, and other accounting duties. Maintenance of the financial accounts on Sage Line 50 including income processing, maintenance of Credit and Fairfax cards, reconciliation of all bank accounts, maintenance of bank administration and cashflow forecasting, and assisting the Finance Manager with control account reconciliations.

**Key Responsibilities**
**Income**
- Administration of sales invoices as required,
- Process the monthly income from the box office management system onto the accounting system using excel.
- Process the weekly bar income from the bar management system onto the accounting system using excel, and prepare weekly settlements for any third-party caterers,
- Prepare a weekly donations receipt list for Fundraising team to review, and clear any queries raised,
- Maintain the Debtors ledger and complete any necessary credit control such as chasing customers for payment.

**Expenditure**
- Assist other team members with the processing of the purchase ledger as and when required,
- Process monthly credit card and Fairfax statements, and liaise with credit card and Fairfax holders to obtain purchase invoices and the relevant coding for expenditure,
- Maintain the company taxi and accommodation business accounts, and liaise with staff to determine the relevant coding for inclusion on the accounting system,
- Process any petty cash spend, and complete monthly petty cash counts with the Finance Manager.

**Bank administration**
- Process bank feeds on Sage 50 daily and reconcile all bank accounts once a month. This will involve liaising with the Purchase Ledger Clerk to ensure all supplier payments are correctly allocated to supplier accounts,
- With the assistance and instruction of the Finance Director, ensure all bank mandates and banking administration is kept up to date,
- With the assistance of the Finance Director and Finance Manager, complete cashflow forecasting monthly, and as when required weekly.

**Monthly management accounts**
- Assist the Finance Manager as and when required with the review of control accounts and intercompany transactions.

**General Finance**
- Providing SAGE reports to departmental budget holders as required,
- Assist and cover for members of the team as and when required,
- Assist the Finance Manager and Finance Director with audit queries, during the annual audit in July
- To work for the benefit of the whole organisation.
- To comply with all BOV policies including Equality and Diversity, Health & Safety and other policies included in the Staff Handbook.
- To attend regular staff meetings and other departmental meetings that may be arranged.

**The Person**:
Studying for or qualified at AAT (study support provided) previous finance experience, experience of using Sage is ideal but not essential, knowledge of financial procedures, policies and accounting codes

**The Benefits**: 28 days (inc bank holidays) rising to 33 days (inc bank holidays) after completion of one full holiday year, AAT study support, pension, perks, creative working environment based in a theatre.

**Job Types**: Full-time, Permanent

**Salary**: £25,000.00 per year

Schedule:

- Monday to Friday

Work Location: One location