Democratic Services Officer

2 weeks ago

Oxford, United Kingdom Triumph Consultants Ltd Full time

**What's involved with this role**:
**Interim Democratic Services Officer**
**Reference no: Oxfordshire 5228031**
**Pay rate £200.80 per day PAYE**
**This opening assignment is for 3-4 months** To join a team which is responsible for arranging and supporting a wide range of meetings attended by Councillors, officers and members of the public Key responsibilities:

- To act as secretary to all assigned meetings with responsibility for making all necessary arrangements, servicing and providing relevant advice and guidance to ensure the smooth and effective running of each meeting in compliance with statutory and Council procedures.
- To initiate any action necessary to ensure that the agenda includes all relevant items and to follow-up decisions taken in terms of reporting them to those who need to know and indicating clearly the actions to be taken, by whom and by when.
- To maintain an up-to-date knowledge and understanding of legislation and Corporate Policy, Standing Orders, Council Constitution and the Codes of Conduct.
- To ensure that the minutes accurately record the proceedings of any meeting serviced and are properly distributed to all relevant officers/agencies/organisations in a timely fashion.
- To provide appropriate assistance to the Principal Democratic Services Officers and senior managers within Legal & Democratic Services, including undertaking specific projects and assignments.
- To assist in the design, implementation and maintenance of IT-based systems in relation to the post holder’s area of responsibility and to contribute to the same for the service, including development and reviews of committee administration.
- To assist with propriety control matters, e.g. registration of Members’ interests of declarations and compliance with Access to Information requirements.
- To research and draft replies to correspondence as directed, including dealing with complaints from Members and from the public in accordance with the Council’s Corporate Complaints procedure and endeavoring to resolve them satisfactorily.
- To be an authoritative point of reference on all matters concerning committee administration.
- To ensure compliance with existing and new legislation specific to committee administration, procedures and practices

**“Role Requirements” - to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria**:

- Knowledge of local authority governance processes and able to advise elected members around meeting procedure and related matters
- Relevant experience
- First-Rate interpersonal skills and comfortable working in a fast-Moving political environment
- Able to work to tight deadlines and produce agendas, reports and minutes quickly following meetings
- Able to communicate openly and effectively, presenting succinct, well balanced information orally and in writing, with clear outcomes

**by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD.**
**To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF**
**_._**
**If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.**

**Other “Essential Requirements” - Please check to ensure that your CV addresses the following items**:

- **Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.**
- Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
- Your availability to work either immediately, or at short notice.
- Please refer to the Role Requirements section above - your CV must address the requirements listed.

**Other preferable/desirable details to include on your CV, if applicable**:

- Any local authority/public sector experience
- Any relevant qualifications held or being studied for.

**Job Ref: Oxfordshire 5228031**

**Anticipated Length of Assignment**: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

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