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Legalisation Services Administrator

5 months ago

London, United Kingdom Westminster Legalisation Services LTD Full time

**About Us**:
Westminster Legalisation Services LTD (WLS) is a legal services firm that provides legalisation (Hague Apostille by the UK FCDO and consular services), certified translation and notarial services to a range of private and corporate clients worldwide as well as to firms of UK notaries and solicitors. We assist our clients with the preparation and processing of their UK legal documents for a variety of purposes to ensure the requirements are met for use in the particular country of final destination.

We are a small but fast-growing reputable business based in a great location in central London (Charing Cross/Trafalgar Square) with an experienced team of foreign lawyers and an established reputation for being approachable and delivering reliable and efficient legalisation services in the United Kingdom.

WLS remains committed to extending its range of services and expanding its clients' base and plans to continue with steady organic growth across the borders.

Your role will be essential to ensuring WLS's continued growth and success as we branch out into other areas. Although knowledge of at least one foreign language is preferred, full training and support are provided to help you achieve your full potential.

**Responsibilities and Duties**

We are looking for a proactive and confident **Legalisation Services Administrator** who has good communication skills, an excellent command of the English language and organisation skills to assist our legalisation department. Proficiency in Spanish, Portuguese and/or Italian is an advantage to this role.

In this fast-paced office, you will also be expected to assist the notarial department team and the Director with a number of admin duties, including:

- operating our CRM system;
- Making appointments;
- drafting and checking documents;
- liaising with our regular and prospective clients;
- liaising with our translators and other service providers;
- Prioritising and managing workload effectively;
- photocopying and scanning;
- downloading and sharing electronic files;
- booking couriers;
- additional ad hoc duties, as required.

**Essential**:

- previous experience in an office setting;
- excellent client care skills;
- attention to details;
- excellent team player who works well both independently and with colleagues to achieve results;
- excellent writing skills;
- ability to deal with calls and instructions effectively and efficiently
- ability to manage and prioritise work effectively;
- ability to obtain relevant information from all callers and answer their queries directly or refer as appropriate;
- excellent computing skills and have a working knowledge of Microsoft Outlook, Word and Excel.

This is an exciting opportunity within a small, but fast-growing company with an unparalleled reputation which is committed to the development of its staff.

**Job Types**: Full-time, Permanent

Pay: From £25,000.00 per year

**Benefits**:

- Company pension
- Private medical insurance

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- Bachelor's (preferred)

**Experience**:

- Legal Secretary: 1 year (preferred)
- Office experience: 1 year (preferred)

Work Location: One location

Application deadline: 01/04/2023