Facilities Coordinator

5 months ago

Glasgow, United Kingdom MAPP Full time

**Description**:
MAPP is the UK’s leading specialist in commercial property and asset management, with over £25bn of property under management for a variety of UK and overseas Fund Managers, REITs and other property owners.

MAPP believes that property management can be a force for good. That’s why we make buildings work, not just for profit, but for people and the planet too. MAPP has created V1.0, V2.0 and V3.0 versions of Property Management, to help clients and occupiers navigate the new landscape, and to ensure we deliver a fully integrated and holistic approach.

Let’s be honest, most job descriptions read like a recipe without a clear picture of what the final product looks like; so you see a list of ingredients without the image of what it looks like. We want to give you a picture of who we are and the role we are looking to fill and if this sounds exciting and you would like to join us; do apply.

So much of the world of work is about values and culture. We want to work with people who are awesome, in an organisation that makes a difference, do a job that adds value and be rewarded for all our effort and hard work. At MAPP, we work towards making this all happen and to be a great place to work.

We are a values driven organisation, you can see that because of our decision to become a B Corp (and the largest real estate consultancy in the UK to do so). We want you to learn and grow, to challenge yourself and be the best you can be. As an organisation, we are growing and have done so for the last 5 years. We promote on average about 10% of our office based roles in a year. We have fun together with events and opportunities to connect, grow and learn with study days as well as giving back to our communities with charity days and fundraising events.

**Title, Team and Role Summary**:
**Title **:Facilities Coordinator
***

**Team **:Site based role at Hillington Park
***

**Who Does This Role Report Into? **Estates Manager
***

**Role Summary / Purpose and Scope**

The facilities coordinator will be responsible for;
- Assisting the Estates Manager in developing a close working relationship with all contractors.
- Providing administrative support to the Estates Manager & FM team as required and deputises in their absence.
- Attending Client, Contractor, and Tenant’s meetings, taking minutes
- Ensuring compliance with the FM policies and procedures.
- Key log Management - Issuing & Returning
- Utilities - Complete a Change of Tenancy for all vacant units as required.
- Utilities - Providing Alfa with updated information on Meter Numbers, Serial Numbers and Submitting Reading
- Arranging access/ informing tenants of landlords works/ access to units
- Issuing PO/work orders and process/ approving Invoicing for the Site
- Managing contractors working on site and manage the Permit to Work System/ boundary agreement
- Maintaining the Site Health & Safety system.

**Skills, Knowledge and Values**:
**Skills (People & Technical)**
- Promotes a high level of satisfaction among occupiers and clients by promptly responding to their service requirements. Assures prompt response by other team members and selected contractors through dispatch, voice mail and/or other direct contact.
- Provides support to the Estates Manager and deputises in their absence
- Ensure compliance after training with MAPP to standards of policies and procedures established for the portfolio.
- Communicate with occupiers and clients in a courteous manner and be willing to assist where able, acknowledging your role as the first line site ambassador and reflecting the clients image through correct quality service.
- Meet and greet visitors to site in a professional, courteous and efficient manner and receive calls and callers in a timely and professional manner
- Monitoring statutory and internal compliance, including meeting MAPP policies and procedures, RICS and ISO standards and any statutory timelines and escalation requirements

**Values & Behaviour**
- Exhibition of MAPP Values**:Avoid Ambiguity, Appreciative, Adventurous, Authentic and Accountable
- Self Management including showing initiative, being proactive and meeting deadlines
- Embracing Change including Technology
- Engaging with the Big Picture
- Great service delivery including working in partnership with internal and external individuals and good communicating in written and verbally
- Achieving Results and Prioritise Work including attention to delivery to all stakeholders
- Innovative Solutions and Problem Solving
- Developing Self and Others and willing to Learn
- Interpersonal and Relationship skills capable of communicating at various levels including meetings with occupiers, client, supplier and wider stakeholders.
- Strong written and verbal communications including report writing

**Experience and Salary**:
**Level of Experience / Certifications**
- 4 years of experience of working in a similar role
- Ideally experience of Riskwise and Gmail

**Salary Range (

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