Sales and Legal Assistant

7 months ago


Lytham, United Kingdom Homestead CSL Full time

**Sales & Legal Assistant**

Due to the continuous growth of the company, an opportunity has arisen for a Sales and Legal Assistant to join the award-winning team at Homestead CSL who specialise in residential block property management.

Homestead Consultancy Services provides communal and service charge management for blocks of flats and housing developments. Homestead currently manages the servicing, maintenance and repairs for thousands of flats and houses throughout the North West of England. This involves arranging contracts for landscaping, cleaning and window cleaning services, general repairs and maintenance to the exterior and communal areas of the properties and, in liaison with resident Directors, setting service charge budgets, raising subsequent invoices and collecting payments.

**Key Tasks involved will include**:

- To assist with sales enquiries before contract, liaising with solicitors, ensuring collection of fees
- To assist with the transfer of shares and the issue of share certificates following the sale of a property
- To assist with the appointment & resignation of director at Companies house
- To assist with filing of confirmation statements to Companies house
- To assist with and advise on and manage FTT Applications
- Liaise with Owners, then Directors of RMC’s and then Solicitors regarding lease breaches
- Liaise with Solicitors regarding stat compliance and provision of information
- Liaise with Solicitors regarding RTM’s, enfranchisement, lease extensions, forfeiture, removal of tenants.
- Arrange and conduct consultation meetings with solicitors and clients
- Investigate and interpret outcomes from FTT and small court claims
- Field enquiries regarding GDPR, Landlord and Tenant Act, Companies Act and lease queries and source response
- To source and respond to lease queries that are not showing in the lease summary.
- Ensure all case notes are up to date and accurate in preparation for meetings.
- To obtain information from the Land Registry in order to take action to recover outstanding monies/Breach of leases. Also, to investigate site plans and deeds with the Land Registry.
- To file all relevant paperwork using the correct procedure ensuring the smooth running of the legal proceedings.
- To enter all charges made in the course of debt collection/Legal action are added onto the database, ensuring these are reclaimed when accounts are settled

**Sales & Legal Assistant Person Specification**
- A good general education, A-C grades in Maths and English or equivalent is necessary.
- Legal qualification would be an advantage, may suit a legal graduate.
- Willing to work towards the IRPM foundation qualification after 12 months service.
- Minimum of 2 years' experience in working in a legal department or a legal qualification is an advantage
- Experience with Microsoft Office Packages is essential and Qube software would be an advantage.
- Previous customer service experience is an advantage.
- Excellent customer service skills
- Confident and reliable
- Attention to detail
- Ability to maintain confidentiality
- Ability to use initiative and prioritise workload
- Ability to work without direct supervision
- Ability to work as part of a team, willingness to be adaptable and flexible
- Have a sense of humour
- Have a genuine interest in working within the Company and the Property Management sector

**Job Types**: Full-time, Permanent

**Salary**: £18,525.00-£23,000.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Work Location: In person


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