Procurement Officer

3 weeks ago

London, United Kingdom Royal Society Full time

Job Scope:
The Procurement Officer is responsible for the provision of a complete procurement service for all of the

Society’s needs. Working with the Procurement Manager, the post holder will ensure that the Society’s

practices and procedures for procurement are optimal, and that procurement policies are updated and

monitored to reflect legislative changes and industry best practice. The Procurement Officer will be

responsible for timely analysis of the Society’s spend, looking for insights and best practice, whilst being

able to give advice to budget holders on contract negotiation and contract management in line with the

Society’s policies and procedures.

**Reports to**: Head of Finance & Procurement

**Line manages**: N/A

**Location**: Carlton House Terrace

**Hours**: Full time, 35 hours per week

**Contract**: 6 month FTC

**Pay Band**: D

**Salary**: £44,000 per annum

**Responsibilities**:

- Lead tender processes and negotiations in line with the Society’s procurement policy to ensure value

for money and effective risk management.
- Advise the Society on all matters relating to procurement and review key contracts.
- Maintain a centralised contract register to provide oversight and proactively commence negotiations

ensuring that contracts are reviewed in line with the procurement policy.
- Communicate new procurement processes across the Society ensuring awareness across the

business and adherence to best practice.
- Provide assistance in the management of supplier contracts as necessary.
- Ensure that potential suppliers are vetted appropriately and in accordance with the Society’s policies.
- Maintain and monitor a preferred suppliers list.
- Support the Society’s purchase order system, providing training and analysis as required.

To support the Procurement Manager with the delivery of the following tasks:

- Deliver a procurement strategy including an annual procurement plan which identifies cost saving

targets for the year, and appropriate reporting mechanisms including KPIs.
- Continually develop procurement processes and procedures including standardised tender

documents and contracts.
- Provide ongoing review of procurement policies to ensure that they are in line with current legislation

and best practice.
- Manage the Society’s managed travel services contract and support the Society’s travel needs in line

with procurement policies and procedures. Key Knowledge and Skills Required:
**Essential**
- Demonstrable experience in an indirect purchasing roleHighly numerate with strong

communication skills, able to present at a senior level and to write complex reports and tender

documents
- Demonstrable negotiation and persuasion skills
- Demonstrable experience of supplier negotiations and relationship management

**Desirable**
- Demonstrable experience of implementing new processes and procedures within an organisation
- An understanding of contract law
- CIPS qualification

Competencies:
**Self management**
- Works unsupervised and can motivate self
- Produces results under pressure
- Can manage in stressful situations
- Pushes for the best results
- Pursues and encourages feedback that may reveal an error in judgment and then makes appropriate adjustments
- Recognises own personal biases or limitations, and uses this understanding to improve decisions and plans for action
- Seeks out mentors and other development resources to gain additional self-awareness and personal development
- Reflects on negative situations with maturity and seeks to understand own contribution to the situation
- Holds things together and acts as a settling influence

**Working with others**
- Contributes ideas and identifies opportunities to work with others both within the team and across the organisation
- Willing to provide feedback to sectional colleagues when requested
- Produces succinct presentations and papers for senior colleagues
- Understands when to seek senior advice on potentially delicate negotiations
- Reaches a variety of audiences using an appropriate mix of communication methods and tailored messages to appeal to their unique needs
- Speaks from the heart to compel action and creates an emotional appeal for organisational priorities
- Creates an environment of transparency while respecting confidentiality requirements
- Builds consensus for delivering team goals. Frequently interacts with peers, on cross-functional matters.

**Resource management**
- Makes the best of internal/external resources and coordinates well with external partners to best meet the needs of the Society
- Builds contingency into projects taking into account possible outside factors
- Sets and monitors performance against quality and results orientated targets.
- Focuses on both short and long-term goals
- Creates novel solutions to problems
- Creates a detailed design or plan to implement a new solution or approach
- Evaluates new technology as potential solutions to existing issues.
- Adju

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