Pa to The Principal

**Main purpose**

To provide a confidential and personal service to the headteacher, carrying out a range of secretarial and administrative tasks and maintaining an efficient running of the headteacher’s daily business.

**Duties and responsibilities**

**Managing enquiries**
- Act as the first point of contact for staff, parents, governors and other stakeholders looking to speak with the Principal
- Deal with telephone and face-to-face enquiries efficiently and in a professional and supportive manner
- Manage enquiries and requests efficiently, referring where necessary
- Welcome visitors on behalf of the Principal
- Assist staff, parents, governors and other stakeholders with the information and support they need
- Open and respond to mail, escalating to the Principal where necessary
- Handle all confidential correspondence with discretion

**Administration and diary management**
- Coordinate the Principals’s diary, making decisions around priorities and ensuring the Principal is suitably briefed
- Organise travel and accommodation arrangements
- Support the Principal to manage their workload, advising on priorities where appropriate
- Prepare the Principalr for meetings by assembling reports and relevant documents
- Respond to appropriate requests for information from governors or external agencies
- Maintain accurate records in efficient files and online systems
- Support with the coordination of certain school events, under the direction of the Principal
- Complete desktop research for the Principal, analysing findings and providing summaries for the headteacher

**Written communication**
- Interpret the Principal’s comments into draft written correspondence to be sent to relevant stakeholders
- Develop written communication that’s professional and upholds the school’s vision and values
- Proof-read outgoing communication to ensure it’s of the highest standard

**Other areas of responsibility**
- Read and follow the relevant school policies
- Undertake training required to develop in the role
- Ensure all duties and responsibilities are undertaken in line with the school’s health and safety policy
- Contribute to the safety of children and young people and protect them from harm
- Maintain a high degree of confidentiality with regard to issues concerning members of staff and pupils. Respond with tact, sensitivity and awareness to pupils and parents in relation to duties undertaken
- Assis with the preparation of materials for Independent Schools' Inspectorate