Personal Assistant/ea

3 weeks ago


Oxford, United Kingdom Parke Lane People Full time

Our client, a prestigious organisation in the heart of Oxford, is seeking a PA to join their busy support team on a 6 month contract basis (term time only).

This role is based within the office day to day and will support one of the heads of department with comprehensive administrative and secretarial support. The main duties will include:

- Providing confidential, high-level administrative and secretarial support to the Head of Department (HOD), assisting them with managing their workload and ensuring that tasks have been completed.
- Planning and managing their diary, appointments and reminder systems, in order to make the most effective use of their time and ensuring the smooth running of the office.
- Preparing and processing documents, reports and presentation materials to a suitably high standard, and to agreed timescales, using appropriate software packages, including creation and management of surveys.
- Planning and organising internal and external meetings/interviews as required by the HOD, ensuring that appropriate information, facilities and refreshments are provided; making travel arrangements if required.
- Fostering a service-oriented 'can-do’ approach and a culture of support within the administrative team, ensuring mutually supportive working relationships between all staff.
- Developing administrative systems and maintaining records and databases as required by the HOD. This may include information about members of staff and pupils, so must be managed in accordance with data protection requirements.

**Job Type**: Fixed term contract

**Salary**: £35,000.00-£40,000.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Ability to Commute:

- Oxford (required)

Work Location: In person


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