Statutory Compliance Co-ordinator
4 weeks ago
**Previous applicants need not apply.**
Permanent position, 36.5 hours per week.
The Estates Information and Systems Team are looking for a Statutory Compliance Co-ordinator to join our team. The team is responsible for supporting all areas within Estates with systems and information requirements, as well as maintaining our asset information and supporting the compliance functions.
You’ll be responsible for the day to day supervision of the contract statutory insurance inspections on our assets, ensuring that there is co-ordination between departments and the contractor, that the databases are kept up to date and that we are reporting correctly on the activity around this area.
We’re looking for someone with really good organisational skills, who can coordinate the statutory inspection schedules and liaise with the departments to ensure that the inspections can go ahead. You’ll have good data management skills, as well as a good understanding of statutory inspection of assets.
It’s a varied role where you’ll have the opportunity to be out in the field providing support to University staff and contractors, as well as writing up reports with your findings and recommendations on service continuity issues. You’ll also assist with the development of procedures designed to improve the operation of the contracted service and be comfortable with the admin side of the role, arranging visits, maintaining records and documentation and escalating issues.
In return we will provide a great range of benefits which include an attractive pension scheme, 30 days holiday plus bank holidays, some fantastic savings on a wide range of products and services, and excellent learning and development opportunities.
The Estates Office looks after the Warwick University campus - the land it's built on and the buildings it's made up of Estate’s mission is “Making and caring for inspiring spaces & providing an outstanding service.” We have a set of values which we expect all employees to work to and embody as excellent representatives of our department:
- Professionalism
- Ownership
- Respect
- Teamwork
We're here to provide a place of opportunity and inspiration for our students, our staff, our business partners and our local community. We create and care for the spaces they need to thrive and reach their potential. Our mission is to deliver excellent customer service by creating, operating and sustaining safe, high quality environments.
Interview Date: TBC.
**JOB PURPOSE**
To coordinate asset information and activity between the contractor, Estates, and academic and professional services departments relating to assets and planned inspections and remedial actions.
To supervise the statutory inspection contract and other surveying/ building inspection contracts to ensure statutory compliance of the University’s assets and that remedial maintenance activities are delivered for the University.
**DUTIES & RESPONSIBILITIES**
**1. Management and organisation**
a. Coordinate and organise site visits and inspection schedules with third
- party maintenance contractors and ensure that all departments are briefed and prepared for visits, and receive feedback appropriately around the outcomes.
b. Ensure that accurate records are maintained of all visits and inspection outcomes and that all relevant certification is collated, organised, and made available when required.
c. Assist (as appropriate) in the development of procedures and processes for the continuous improvement of the operation of contracted services.
d. To support the development of robust processes for all university departments to formally report the addition and removal of assets requiring statutory inspections.
e. Be the point of contact for the reviews that are carried out by the any compliance audits that will be carried out by the Estates Assurance Team or any external bodies; ensuring that all records are made available when required.
**2. Technical**
a. Provide any project support required in conjunction with the Technical Managers, Clerk of Works, and Projects Officers.
b. Assist in investigations as required by line manager, generate written reports to confirm findings, work completed, and any recommendations and maintaining appropriate records on the investigations.
c. Assisting where necessary that any appropriate Permits are issued and reviewed along with all supporting health and safety documentation, risk assessments, method statements and training records are suitable and in place. Also, to ensure that these documents are reviewed at least annually, and ensure that contractor training records are received and recorded.
d. Ensure that all maintenance team’s emergency response is in line with the University Business Continuity plan.
e. Undertake administrative duties, maintain records and documentation as required by line manager and in accordance with the Estates Office and University policies.
f. Support the mobilisation and de
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