Event Support Assistant

3 weeks ago

Cardiff, United Kingdom Run 4 Wales Full time

**RUN 4 WALES VALUES**

Run 4 Wales is a not-for-profit social enterprise and charitable trust set-up to promote, manage and deliver major sporting events.

We have grown into one of the UK’s best-known mass participation event organisers, driven by a desire to deliver world-class events with a positive social agenda. Our events provide a platform to champion mental health, women’s running, community regeneration, diversity, volunteering, fundraising and environmental sustainability, with our surpluses invested back into grassroots sport, community projects and activities to inspire a future generation of active adults by encouraging children and young people into sport.

Our values - spirited, together, driven and noble - are the building blocks behind all that we do and forms our approach to events and how we interact as a team. We’re a friendly and welcoming group of people who work together in achieving our ambitious goals and we’re looking for someone who embodies these values to join us.

**OVERALL PURPOSE OF THE ROLE**

The Event Support Assistant will provide general support and administrative duties to the team in the successful delivery of a range of sporting events throughout the year.

**KEY ROLES AND RESPONSIBILITIES**
- Supporting the delivery of our R4W event portfolio including our flagship race, the Cardiff Half Marathon. Using knowledge gained to improve the event further within the company’s ethos and ambitions.
- Ensuring that events run smoothly, and supplies are ordered and delivered on time.
- Attending events and activities when required, including some weekends and evenings (with time in lieu)
- Proactive support of warehouse management, aiding the team with event day preparation.
- Keeping the events equipment and operational resources in order in our warehouse and on-site as well as managing stock
- Supporting the management of on-site event builds alongside the production manager and assistant
- Supporting the events and production manager with logístical and administrative support.
- Proactively collaborate with all staff to ensure the best possible levels of seamless service and quality to our customers.
- Booking and confirmation of venues, accommodation and suppliers.
- Facilitating the smooth running of the events programme through office administration and manual handling.
- Acting within Run 4 Wales’s policies including but not limited to Health & Safety and Equal Opportunities.
- Providing support at events in the lead-up, such as media days, training days, elite athlete briefings, etc.
- Undertaking other work periodically, including support of other departments consistent with the nature of the role.
- Continually reviewing the efficiency of the Event Support Assistant processes and making recommendations.
- Representing Run 4 Wales appropriately while onsite at events.

**PERSON SPECIFICATION**

**Knowledge & Qualifications**

Essential
- Good standards of general education, such as holding GCSE English Language and Maths or equivalent
- Clean Driving Licence and willingness to drive Event Vans

Desirable
- Knowledge of event health and safety practices
- Understanding of project management methodology

**Experience**

Essential
- Experience in event delivery or project management
- Experience of working in a customer focussed role

Desirable
- Experience of working in an administrative role
- Experience in large-scale event delivery
- Experience in event health and safety practices

**Skills**

Essential
- Excellent communication and interpersonal skills: listening, written and verbal
- Excellent time management, organisational and administrative skills
- Strong attention to detail and accuracy
- Ability to multi-task and work flexibly across different project areas
- Ability to remain calm under pressure with an ability to quickly adapt to changing situations
- Excellent IT skills on a range of software, such as MS Office

Desirable
- Competent in AutoCAD or Adobe products
- Welsh language

**Attributes**

Essential
- Proactive and ‘can do’ attitude
- Professional work ethic
- A willingness to travel
- Enjoys working well in a team environment

Desirable
- An interest in the mass participation sport/event market
- An interest in an active lifestyle

**Availability**
- Must be available to work event weekends (July/September/October)

**Job Type**: Temporary contract
Contract length: 4 months

Pay: £12.00 per hour

Expected hours: 27.5 per week

**Benefits**:

- Company events
- On-site parking

Schedule:

- Monday to Friday
- Weekend availability

**Experience**:

- Event: 1 year (preferred)

Licence/Certification:

- UK Drivers Licence (preferred)

Work Location: In person

Application deadline: 05/07/2024

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