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Competitions Administrator
4 months ago
**JOB DESCRIPTION**
**Post: Competitions Administrator**
**Contract: Permanent Full Time**
**Site: The Bath & West of England Showground, Shepton Mallet**
**Reports to: Head of Shows**
**Responsible for: Providing support with all competitive sections of the Royal Bath & West Show,**
**The Dairy Show & any further competitions run by the Society.**
**THE BUSINESS**
The Royal Bath & West of England Society is a charity that was set up in 1777 to promote and encourage Agriculture, Manufacture, Arts and Rural Crafts through an innovative approach to education and knowledge transfer. The business of the Society has evolved into three parts:
- 1. Hosting financially viable agricultural and rural shows through Bath & West Shows Ltd.
2. Gaining best commercial value from our showground through Bath & West Enterprises Ltd.
3. Delivering our charitable objectives.
The Society is best known for hosting the annual Royal Bath & West Show on its own Showground at
Shepton Mallet. At present it organises two other specialist agricultural shows, Grassland UK (every three years) and, annually, The Dairy Show - the country’s largest such event. The Showground hosts a wide variety of other events organised by third party event organisers which, together with catering concessions, is worth circa £1m per year of additional revenue. It is felt that this area of the business has huge commercial potential not least with a newly refurbished 2-storey restaurant building completed in 2019 and the Rural Enterprise Centre that opened in early 2018.
**PURPOSE OF THE POST**
The primary purpose of this role is to assist the Competitions Executive with all aspects of competitions that are held by the Society. The key events are currently the Royal Bath & West
Show, The Dairy Show, The British Cheese Awards and Grassland UK (every third year).
**CORE DUTIES AND RESPONSIBILITIES**
- Using the Society’s bespoke database, assist with managing the entire entry process for all the competitions held by the Society throughout the year and particularly during the
Royal Bath and West Show and the Dairy Show.
- Assist with preparation of the Schedules in coordination with the relevant committees.
- Receiving and managing entries onto the database system.
- Logging and publicising the results.
- Logical and methodical processing of monetary prizes, prize cards, rosettes and trophies.
- Attending committee meetings, taking minutes as necessary and allocating and actioning resources as required.
- Liaising with Judges and Stewards.
- Assisting Stewards with the running of their sections.
- Planning and scheduling competitions, sourcing the necessary resources required to run the competitions.
- Accurate and efficient recording of all records and archiving material.
- Liaising with outside organisations and competitors, dealing with queries as necessary.
- Supporting the shows team in a variety of tasks in the lead up to events.
- Carry out any other reasonable duties that may be required.
**ATTRIBUTES REQUIRED**
Education/training: Good general standard of education
Competence: The post holder must be competent and confident with ICT including databases, booking systems, Excel and Word.
Team work: Be a motivating team player with a “can-do” attitude who can support other members of staff.
Experience: An understanding of the agricultural show industry or similar event environments would be beneficial but is not essential.
Experience of working with entries, particularly with livestock and horses would be an advantage.
Experience or an understanding of working with volunteers.
Aptitude: Self-motivated with ability to manage your own time.
Meticulous attention to detail and accuracy.
Ability to adopt a confident and calm approach with competitors.
Ability to communicate in person, on the telephone and electronically.
Excellent written and oral communication skills.
Ability to deliver a high level of customer service.
Flexible approach and commitment to see the job through and ability to increase hours during busy periods.
Excellent organisational skills to plan short, medium and long term work priorities.
Ability to think and problem solve sometimes at short notice.
Strong communication and interpersonal skills.
Honesty and integrity.
Smart appearance.
**BENEFITS**:
- The Society offers 25 days paid holiday per year, plus Bank Holidays
- Staff Members have the opportunity to “buy” an additional 2 weeks holiday per year (after 3 months service)
- The Society runs a staff pension scheme and healthcare scheme (after 3 months service)
- Staff Members have the opportunity to take “Volunteering Days”
- The Society offers car travel expenses at 45p per mile for authorised activities
- Complimentary tickets to the Royal Bath & West Show
- Discounted / Complimentary tickets to other events on the Showground
- Free onsite parking
- Free tea & coffee
- Company Clothing (Jacket / Gilet)
**WORKING ARRANGEMENTS**:
Days of Work: There
