Legal Assistant

2 weeks ago

Birmingham, United Kingdom Browns Recruitment Group Full time

**Job Title: Conveyancing Legal Assistant/Paralegal**

**Location: Edgbaston
**Summary**:We are seeking a diligent and skilled Conveyancing Legal Assistant/ Paralegal to join our clients dynamic legal team. As a vital support pillar for their solicitors, you will play a key role in ensuring the seamless operation of the conveyancing processes. Your responsibilities will encompass a wide range of tasks, from meticulous correspondence preparation using our advanced case management system to handling client interactions with professionalism and efficiency.

**Primary Responsibilities**:

- Full Support to Solicitors:

- Collaborate closely with solicitors, providing comprehensive support to facilitate efficient operations.
- **Correspondence Preparation**:

- Utilize the case management system to prepare accurate and timely correspondence.
- **Client Interaction**:

- Attend to clients through telephone and in-person interactions, ensuring a professional and responsive communication channel.
- **Filing Systems Administration**:

- Manage filing systems, including daily filing, opening, closing, storage, and retrieval of client files for streamlined organization.
- **Mail Preparation and Dispatch**:

- Prepare mail and enclosures for dispatch, ensuring proper documentation and adherence to procedural guidelines.
- **Diary Management**:

- Efficiently manage diaries to schedule appointments, meetings, and deadlines.
- **Scanning and Photocopying**:

- Coordinate the scanning and photocopying of paperwork to maintain an organized and accessible document repository.
- **Audio Typing**:

- Transcribe dictations accurately through proficient audio typing skills.
- **Additional Duties**:

- Undertake diverse responsibilities and tasks as required to contribute to the smooth functioning of the legal team.
- **Client Correspondence**:

- Address routine client correspondence and queries promptly, maintaining a high standard of client service.

**About the Person**:

- **Residential Conveyancing Knowledge**:

- Demonstrate excellent knowledge and experience within residential conveyancing to navigate complexities effectively.
- **Initiative and Proactivity**:

- Exhibit initiative by independently undertaking searches and ID checks, contributing to the proactive functioning of the team.
- **Speed and Accuracy**:

- Maintain high levels of speed and accuracy in performing tasks to meet quality standards and deadlines.
- **Audio Typing Proficiency**:

- Showcase excellent audio typing skills from dictation, ensuring precision and efficiency in transcribing legal documents.
- **Communication Skills**:

- Possess a good telephone manner and be comfortable engaging with clients both on the telephone and in person.
- **Organizational Skills**:

- Be highly organized, methodical, and adaptable in managing tasks, files, and responsibilities.

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