Admin Officer Soft Fm

2 weeks ago

Aldershot, United Kingdom South East Reserve Forces' and Cadets' Association Full time

**SOUTH EAST RESERVE FORCES’ AND CADETS’ ASSOCIATION**

**JOB DESCRIPTION**

**Job Title**: Admin Officer Soft FM **Pay Band**:E1

**Post Holder**:
**Department**: SE RFCA Aldershot Office

**Line Manager**: Facilities Manager

**1.** **General Description.**

The Admin Officer Soft FM is responsible to the Facilities Manager for the provision of Soft FM and Estates Function Central Helpdesk as under.

**2.** **Detailed Responsibilities.**

a. Responsible for manning the Estates Function Help Desk, logging fault reports and taking appropriate follow-up action.

b. Coordinating site hiring agreements and processing related paperwork.

c. Management of Data Entry, processing, authorizing for payment of bills and service contracts let by SERFCA to include:
1) Window cleaning

2) Office cleaning

3) Site cleaning contracts

4) Garden/Grounds maintenance

5) Refuse collection/waste

6) Electrical statutory & mandatory inspections & tests

d. Maintain current meter readings for all SE RFCA sites as required by DIO/Services.

e. Maintain contact with all local contractors, and other agencies.

f. Ordering of cleaning materials and equipment for selected sites.

g. Maintaining the current database, both on Microsoft Outlook and the bespoke software.

h. Responsible for the control of deliveries in the absence of the Store Keeper.

i. Maintenance of the filing system.

j. Processing of general correspondence letters as required.

k. Assisting the Facilities Manager as required.

**3.** **Essential Requirements.**

Must have a good working knowledge of MS Office and Data entry and be willing to undertake further training as required.

Keyboard accuracy and a pleasant telephone manner.

Experience in, or knowledge of FM process and management.

**Job Types**: Full-time, Permanent

**Salary**: £22,220.00 per year

**Benefits**:

- Company pension
- On-site parking

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus

Ability to commute/relocate:

- Aldershot, GU11 2HJ: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administration: 5 years (preferred)

Application deadline: 20/03/2023
Reference ID: SE.HR. 9.3.60
Expected start date: 10/04/2023

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