Project Admin

**Junior PMO/project co-ordinator**

**approx £20ph - PAYE**

**Full time hours**

**Hybrid working - must be flexible as no set office days, onsite as required - base location can be Royston, Brimsdown or Paddington**

**Contract running up until 31 March 2023, potential of extension**

To provide a comprehensive, confidential and professional end to end PA and administration support service to the TO directors and additionally provide support to other key PMO leadership positions.
- Proactively manage diaries, including scheduling meetings (face to face and conference calls) responding to meeting requests, resolving conflicts to ensure efficient use of time
- Organise meetings, workshops and events which are held globally (on site or virtually), including arranging all logistics such as IT, refreshments, pre-meeting preparation, including preparation and distribution of relevant documents (e.g. agenda)
- Govern meeting documentation and materials, ensuring quality of inputs prior to meetings, supporting structured agendas, and, where required, produce and distribute minutes and post-meeting materials.
- Support the other senior Programme Manager positions which form part of the Transformation Office/PMO team.
- Work closely with the executive assistant and administrative teams to ensure a high quality, aligned administrative support, providing a smooth and efficient office environment, promoting effective ways of working.
- Ensure accurate and high quality external and internal correspondence, including the preparation of reports and presentations as required
- Maintain a high level of confidentiality, working with legally privileged and board level information.
- Create and maintain appropriate records, including taking and distributing minutes of meetings, filing, retrieval and follow up systems
- Manage all incoming mail promptly including appropriate written responses within remit
- To carry out any other duties which are within the employee's skills and abilities whenever reasonably instructed.
Guidant Global is acting as an Employment Business in relation to this vacancy.