Business Support Coordinator

3 months ago

Kidderminster, United Kingdom Circet Ireland & UK Full time

Location- Kidderminster- Discipline:
- Administration- Job ref:
- 012553- Published:
- about 6 hours ago**We are hiring**

**Working with Circet**

Circet Ireland & UK have built an ever-growing portfolio of specialist services. We are leading providers to the Telecommunications, Transport Infrastructure and Power Sectors in Ireland and the UK. We are driven to be innovative and proactive in delivering solutions that meet our client’s expectations while not losing sight of their changing requirements. With over 4000 employees across Ireland & UK we continue to bring people together to make this happen.

**Duties and Responsibilities**
- Support the PMO with the development of all key project background documentation - specifically Handover packs
- Reviewing site images for quality control and reporting on findings
- Compiling data on plot analysis software and reporting to Project Administration Manager
- Proactively monitors the project schedule as assigned, logging KPI and SLA standards, alerting the Project Manager when variances outside of agreed tolerances occur
- Ensure that technical knowledge is up to date with stringent client requirements including but not limited to Health & Safety
- Interpret CAD drawings and technical data to comply with client requirements
- Maintain document control and storage, track project activities and team communication
- General day to day communication with site teams to ensure schedule is being met
- Schedule and update data input
- Provide training and support to existing and new staff members within the department
- Regular data reporting to the project admin manager department performance & adherence to KPIs
- Technical & day to day assistance for the department members
- General administration duties
- Report H&S non-conformances to the Health and Safety Manager

**General Responsibilities**
- To adhere to the Company’s Equal Opportunities policy in all activities, and to actively promote equality of opportunity wherever possible.
- To be responsible for your own health and safety and that of your colleagues, in accordance with the Health and Safety at Work Act (1974) and relevant EC directives.
- To work in accordance with the Data Protection Act
- To undertake such other duties as may be reasonably expected.
- To actively contribute to a healthy and comfortable working environment

**Skills - Essential**
- Effective Communication skills
- Excellent telephone manner
- Honest approach to work
- Excellent computer skills (Microsoft Office and specific in-house software e.g. SiteLive)
- Good level of maths and number skills
- Proven ability to work and learn in fast-paced environment
- Ability to organise work in a timely and effective manner
- Ability to prioritise and organise work effectively creating agendas, minutes, correspondence, documentation and presentations
- Able to multi-task on a variety of tasks working independently and in a team oriented, collaborative environment

**Experience - Essential**
- Experienced in an administrative, telecommunications role & familiarity with multiple projects/vendors specific handover process

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