Personal Assistant

6 months ago


Mold, United Kingdom Clwyd Recruitment Solutions Full time

**Job Title**: Personal Assistant to Senior Leadership Team
**Location**: Mold, North Wales
**Working Hours**: Monday to Friday, 8:00 AM to 5:00 PM (with flexibility for weekends and evenings)
**Salary**: Competitive, depending on experience

**About Us**:
CRS are working with a local theatre based in in North Wales, dedicated to providing exceptional cultural experiences. An exciting opportunity has arisen for a Personal Assistant to join the Senior Leadership Team, supporting their day-to-day operations and contributing to the success of the artistic endeavors.

**Key Responsibilities**:

- Maintain diary management and coordinate meetings and appointments for the senior leadership team.
- Establish and maintain effective systems and processes for supporting and communicating with the senior leadership team.
- Provide support in responding to and filtering requests on behalf of the senior leadership team.
- Ensure necessary papers for meetings are prepared in advance, and instructions/directions are obtained.
- Assist with projects, research, or discreet pieces of work as required by the senior leadership team.
- Prepare presentations, reports, and documents as needed.
- Organize routine team meetings, including setting up and providing support for virtual meetings.
- Take minutes of meetings and follow up on action points.
- Assist in organizing events, including away days and other meetings.
- Arrange travel and accommodation for the senior leadership team as required.
- Maintain confidentiality regarding issues concerning employees, trustees, and external partners.
- Provide cover for the Executive Officer as needed.
- Undertake any other duties relevant to the post as agreed with your Line Manager.

**Person Specification**:
**Essential**:

- Experience in personal assistant, administrative, and secretarial work.
- Experience supporting multiple managers or leaders simultaneously.
- Work experience in a busy administrative team.
- Experience in diary and meeting management.
- Excellent interpersonal skills with the ability to communicate effectively.
- Strong written and spoken communication skills.
- Well-organized and self-motivated, able to work independently.
- Ability to prioritize a diverse workload, meet tight deadlines, and use own initiative.

**Desirable**:

- Written and spoken Welsh.
- Knowledge of art forms other than theatre, including dance, music, art, film, and literature, in Wales and across the UK.
- Shorthand and/or other minuting skills.
- Experience in organizing events.
- Willingness to work occasional weekends and evenings.
- Full driving license.

**Salary**: £23,000.00-£26,000.00 per year

**Benefits**:

- Company pension
- On-site parking

Schedule:

- Monday to Friday

Work Location: In person


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