Finance Support Officer

2 days ago

Abertillery, United Kingdom Yolk Recruitment Ltd Full time

Our client is a well respected, reputable Housing Association in the heart of Blaenau Gwent. They are looking for a Finance Support Officer to work on various projects for a 6 month period to cover a secondment, however this position may stretch longer dueto variables.

**Core Responsibilities & Accountabilities**
- Undertake the effective operation of the accounts receivable function ensuring all debts are raised and recovered in line with approved policies and procedures.
- Assist the Finance Officer - Payable in the effective operation of the accounts payable function ensuring all invoices are logged accurately and timely into the finance system and suppliers paid in line with approved contracts.
- Provide a Finance Support Function to the Management Accounting Team.

**Detailed Tasks**
- Process all customer invoices, ensuring invoices are issued on a timely basis.
- Reconcile customer accounts ensuring their accuracy, maintaining direct debits and reallocating incorrectly allocated payments.
- Take appropriate action to minimise outstanding debt, producing regular reminder letters to customers and negotiating mutually agreeable payment terms.
- Ensure all invoices raised are appropriately authorised.
- Preparation of month end debtor reports and key performance indicators.
- Ensure compliance with relevant policies and procedures
- Assist the Finance Officer (Accounts Payable) in the logging of supplier invoices on a timely basis.
- To provide cover for the Finance Officer Accounts Payable as necessary
- To support the Finance Business Partner in the preparation of Service Charges Schedules.
- To support the management accounting team with the preparation of month end information.
- Review monthly transactions with the Asset Management Team to ensure correctly allocated to projects.
- Liaise with Internal and External Auditor.
- Support the Management Accounting Team with budget setting.
- To carry out any other duties considered appropriate with the position.

**Key working Relationships**
- Support robust stakeholder management by developing and maintaining relationships with employees, tenants, leaseholders, and members of the public.
- Regular contact with customers on the recovery of debts.
- Liaise with Managers to provide regular updates on progress of the recovery of debts.
- Main point of contact for accounts receivable queries.
- Partner with Senior Finance Business Partner and Management Accountants for the timely delivery of financial information.
- Work effectively across the organisation and with external partners.
- The post holder will promote financial awareness throughout the organisation
- Ensure that all processes and procedures are complied with.

**Financial Management**
- Responsible for all Accounts Receivable documentation relating to customer debts and recovery process.
- Ensure debts are raised and recovered in line with approved polices and procedures.
- Ensure all compliance risks and issues that arise within the team are highlighted to the Head of Service or project sponsors.
- Ensure compliance with Standing Orders, Financial Regulations, Scheme of Delegation and all relevant procedures.

**Work Environment**
- Ensure that regular communication is maintained whilst working in a hybrid environment.
- Able to prioritise work against conflicting demands
- To comply with the organisations Health and Safety Policies and Procedures, recognising that effective Health and Safety is every employees responsibility.
- Ensure that all our clients policies and procedures are adhered to.
- Understand and demonstrate the principles of confidentiality

**Requirements of Applicants**
- Educated to level 3 National Qualification Framework for England, Wales and Northern Ireland
- Professional membership in relevant body (e.g. AAT)
- AAT qualification or willingness to undertake training
- Experience within a similar role of similar responsibilities
- Experience of using Microsoft Office including Word, Excel & PowerPoint.
- Experience of using Open Accounts or a similar management system (Desirable)

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