Band 3
1 week ago
We've got a great opportunity for a full
- time long term temp role within the National Probation Service to join a fast-paced office, working as part of the admin team.
Overview:
- Full time 37 hrs per week
- Monday - Friday
- Temporary
- Until July
- Pay - £10.21ph rising to 11.87ph after 12 weeks
- Location - Chelmsford
- Start date ASAP
This role is based upon three days in a probation office and two days working at home. Ability to use Microsoft office inc Excel, Word, Teams, Outlook and Powerpoint. Supporting the Deputy Director or Head of Operational Function in meeting business requirementsby supporting them to resolve conflicting demands in planning schedules
" Efficient maintenance of the Deputy Director or Head of Operational Function's diary ensuring that time management is optimised
" Acting as the first point of contact for the Deputy Director or Head of Operational Function, using initiative and responding to and/or directing queries to the relevant parties
" Providing a full range of secretarial and administrative support and assistance to the Deputy Director or Head of Operational Function, producing a range of material from correspondence to complex confidential reports
" Developing and maintaining comprehensive and up-to-date electronic and manual filing systems which support the operational delivery of Probation services and are effective in storing and retrieving key data
" Support planning and finalising of agendas for meetings, overseeing co-ordination and distribution of paperwork
" Taking minutes at senior management meetings and distributing to relevant parties
" Liaising directly with internal and external colleagues and partners to deal with enquiries and to co-ordinate appointments and engagements
" Keeping up to date with changes in key external partnerships which relate to Probation service delivery
" Contributing towards the organisation and coordination of large scale divisional events
" Coordination and collation of meetings for internal and external attendees, booking rooms, arranging refreshments, preparing material, greeting visitors etc
" Dealing with highly sensitive issues, acting with diplomacy and maintaining strict confidentiality at all times
" NPS-JES-0048_ Pay Band 3 Diary Manager (Division, Function & Cluster)_v4.0
" Arranging business travel and accommodation for the Deputy Director or Head of Operational Function."
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