Obstetric Prep Clerk

The Obstetrics Prep Clerk will be responsible for providing an essential support service in the continuing care of patients, ensuring that the casenotes are at the right place at the right time.
- Retrieve case notes for requests and ensure accurate tracking using the computerised case note module on the Patient Administration System.
- To be responsible for ensuring all requests and returns from all areas are administered efficiently and to deadlines.
- Rebinding of old or untidy case notes ensuring all documentation is accurate and up to date for further reference and compliance with the Data Protection Act.
- Filing of casenotes upon return in the appropriate location, ensuring casenotes are tracked correctly.
- Upon request accurately photocopy casenotes in line with procedure to send to other hospitals in compliance with relevant legislation.
- Prepare casenotes for clinics in accordance with the clinic preparation procedure and agreed minimum standards. Ensuring that all relevant documentation is available for each clinic appointment alertingthe Service Managerof any issues.
- Ensure that all casenotes required for clinic are delivered at least 24 hours before clinic date and escalate any delays to management team. In the event of a short notice appointment, casenotes are located and delivered accordingly.
- To respond effectively and professionally to all telephone and in-person enquiries using tact, discretion and sensitivity as appropriate to the situation, ensuring patient confidentiality is maintained.
- Adhere to departmental work rotas, to ensure all tasks are achieved, planning and prioritising work appropriately reporting any problems to theService Manager
- Maintain structure and security of documents held within each casenote, filing reports/documents accurately.
- To be responsible for taking appropriate action in relation to request and distribution of records received into the department.

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales. Join our team and get the support you need, in line with our Organisational Values and ‘Proud to Lead’ competence framework.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the “Disability Confident Employer” scheme.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.