Executive Assistant to Director

2 weeks ago


Watford, United Kingdom Omni RMS Full time

We are seeking an experienced Executive Assistant. You will provide dedicated executive support to the Director of large division in a leading FM service provider based from Watford.

You will be responsible for liaising with both external and internal partners to ensure the efficient management of the day to day activity. This will include diary management, facilitating meetings and liaising with a variety of internal and external stakeholders including senior representatives from NHS, industry and Government agencies.

You will have experience in a Personal or Executive Assistant role and will be looking for a challenging role within a sector-leading business.

**Responsibilities of the role include**:

- Establish and maintain all correspondence and construction information.
- Support managers and staff in preparation of correspondence and reports.
- Ensuring that the management of general administration is coordinated on a daily basis to ensure that your office runs smoothly, and all paperwork is kept accurately filed and stored resulting in a tidy office / environment.
- Maintaining and managing diary schedules.
- Liaising and negotiating with Travel Agent to book all hotel and travel arrangements in advance, ensuring the most cost effective and comfortable arrangements are made for your Manager(s) and are in line with travel policy.
- Plan, organise and where appropriate implement functions/events/conferences.
- Typing of correspondence, possibly dictation, photocopying, faxing, etc. and where appropriate ordering stationery.
- Take minutes, at meetings, transcribe and present them back to the Chairman and Members of the Meeting accurately and in an appropriate format.
- Preparation and distribution of all papers, in advance of the meeting, so that all attendees are able to prepare and have the relevant paperwork so that the meeting runs smoothly.

**Profile**:

- The ability to maintain confidentiality at all times
- The ability to prioritise and deal with multiple tasks while meeting deadlines
- Diary and travel Management
- Excellent communication skills including superb telephone manor

**Job Types**: Full-time, Permanent

**Salary**: £26,000.00-£28,000.00 per year

**Benefits**:

- Company pension
- Private dental insurance
- Private medical insurance
- Profit sharing
- Referral programme

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Watford: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Executive Assistant: 1 year (required)

Work authorisation:

- United Kingdom (required)

Work Location: One location



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