Operations Assistant

2 months ago

Dorking, United Kingdom Medwyn Surgery Full time

**Job Title**: Operations assistant

**Job Location**:Medwyn Surgery

**Responsible to**: Practice Business Manager

**Main Purposes of the Post**:

- To assist the Operations Manager in ensuring the day to day smooth running of Medwyn Centre.
- Building and Facilities management
- Compliance

**Major Duties and Responsibilities**:

- Deputise for Operations manager
- Equipment calibration
- CCTV
- Responsible for servicing, maintenance and warranty of contracts regarding equipment within the building.
- Organising of the Fire Wardens and implementing procedures for all Fire Wardens.
- Liaising with electricians with regards to all Medwyn annual PAT test
- Dealing with Chubb regarding the maintenance of fire extinguishers
- Liaising with the insurance company regarding the lifts.
- Legionella work - run little used taps and water temp readings monthly
- Arrange contractor activity as per TeamNet schedule
- To oversee contractors to maintain the building and gardens
- Manage contractors with regards to building maintenance i.e. electricians, plumbers etc.
- To manage the redecoration process and manage contractors in this regard.
- Liaise with air conditioning supplier with regard to maintenance of units
- Identify and resolve building issues
- Ordering and changing light bulbs
- Changing break glasses in access controlled doors
- Maintaining door guards
- Arranging handyman work flow and movements
- Manage cleaning contractors
- Troubleshooting of IT and printer issues
- Troubleshooting of phone issues
- NHS mail problems
- Jayex call boards in waiting room
- Check-in screens front lobby
- Communicating with Newmans regarding scanning issues and managing figures for billing purposes
- To maintain photocopiers and send off current readings to supplier
- To maintain scanners
- Maintenance of franking machine including figures for billing purposes
- Proxy access for care homes
- Fire safety officer

**To undertake any other duties which are commensurate with the level and responsibilities of the post.**

**To actively and continuously review all activities and suggest areas for improvement.**

**Job Types**: Part-time, Permanent
Part-time hours: 16 per week

**Salary**: £15.00 per hour

Schedule:

- Day shift

Work Location: In person

Application deadline: 30/06/2023
Expected start date: 01/08/2023

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