Pa to Head of Department
7 days ago
Job Title: PA to Head of Department
Contract: Permanent - Full Time - Flexible working available
**Salary**: £29,000 - £32,000 plus excellent benefit package
Location: Edgbaston
A large prestigious employer based near Birmingham City Centre is seeking an ambitious and professional PA to provide a comprehensive support service to a key figure within the organisation. This is a key role that will give you a visible platform withinthe organisation where you will be interacting with key personnel both internally and externally.
This is an interesting and varied role requiring strong communication and interpersonal skills. Working in a professional yet friendly work environment you will enjoy a strong working relationship with the Head of department who is extremely approachableand a pleasure to work with.
This is an exciting opportunity for an experienced Personal Assistant to join a prestigious establishment.
Principal Responsibilities:
- Provide a comprehensive and high-quality PA support service.
- Organising meetings, preparing agendas, reports and relevant papers and take accurate minutes.
- Diary management, including extensive meetings, occasional travel, plans and itineraries.
- Acting as a key communication link between the departmental head and the rest of the organisation.
- Recruitment administration, organising and managing new members of staff inclusive of interviews and new starter organisation.
- Action and manage all incoming correspondence to the office; you will have access to all correspondence flowing through the office and will be expected to prioritise and flag them accordingly.
- Maintain accurate confidential records for the department.
- Continual review, development and implementation of office procedures and practices.
- Co-ordinate all organisational aspects relating to visitors: accommodation, expenses, refreshments etc.
- Ad hoc projects and general administration tasks as required.
Key skills and experience required:
- Have exceptional organisational and communication skills
- Have proven senior-level PA experience including the ability to minute meetings
- Strong IT skills and fully conversant with MS Office
- The ability to remain calm under pressure and able to maintain a good sense of humour
This role requires discretion and professionalism at all times. It is varied and interesting, and you will have the scope to develop and build key relationships within the organisation. The employer also offers excellent working conditions and very attractivebenefits.
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