Legal Pa- Hybrid

3 weeks ago


Manchester, United Kingdom Maze Recruitment Services Ltd Full time

**JOB TITLE: PERSONAL ASSISTANT TO THE MANAGING PARTNER**

**SALARY: upto £30,000 - depending on experience**

**HOURS OF WORK: 9 am - 5.30 pm Monday to Friday (office and home-based)**

**BENEFITS: 25+ stats holidays, **Pension scheme, Death in service, + more

**Main Duties and Responsibilities for the PA role**:

- Monitoring the incoming and outgoing mail of the Managing Partner’s personal inbox.
- Sending and responding to correspondence on behalf of the Managing Partner.
- Full organisation of a complex, busy and ever-changing schedule, ensuring it runs smoothly and efficiently.
- Ensuring that the Managing Partner is equipped for meetings and events.
- Regularly minuting, recording and following up on actions for meetings, including the monthly Partners’ meeting.
- Collating and submitting expenses through Lloyds online banking.
- Processing dictations, either in-the-moment or pre-recorded using BigHand.
- Producing, drafting, and formatting a variety of legal documents, including following hand amendments, as and when required.
- Direct client liaison.
- Making necessary travel and accommodation arrangements.
- Maintaining complete confidentiality when exposed to sensitive data and situations.
- Keeping in constant contact with the Senior Partners and Heads of Department.
- Keeping in constant contact with the operational teams, such as HR, Accounts, Marketing and Compliance.
- Having a full understanding of all legal matters the Managing Partner has fee earning involvement in, and ensuring he’s kept abreast of any developments.
- Ensuring correspondence and documentation, internal and external, is stored securely and accurately.
- Assisting and providing support with internal business matters.
- Recording time against legal matters on behalf of the Managing Partner.
- Working under pressure and often to extremely tight deadlines.
- General support and ad-hoc duties as and when requested by the Managing Partner.
- Providing additional support to the Head of the Banking Team (for example, diary arrangements and expenses). Key Systems: BigHand, Case Management Systems

**Person specification required for the Team Legal Secretary role**:

- Personal Assistant experience
- Excellent IT Skills
- Excellent communication skills both orally and in writing
- Well presented, appropriate to a professional business environment.
- Ability to work in a planned and organised way, but has the ability to multitask, manages time effectively
- Methodical, accurate and consistent even when under the workload and/or time pressures
- Adapts and fits in well, able to work independently and within a team
- Awareness of the need for confidentiality
- Experience using MS office
- Professional approach
- Can commute from Manchester, Stockport, Greater Manchester, Sale, Altrincham, Cheshire, Lancashire, Ashton under Lyne, Stretford, Trafford, Bolton, Salford, Urmston, Hyde, Stalybridge and if you are a Legal Secretary in Residential Conveyancing, Commercial Property, Wills and Probate, Legal/PA, Litigation, Civil Litigation, Legal Assistant with experience in Digital Dictation, BigHand, Document Production, we will welcome your CV.

**Job Type**: Permanent

**Salary**: £30,000.00 per year

Schedule:

- Monday to Friday

**Experience**:

- Legal PA: 1 year (preferred)
- Personal Assistant: 1 year (preferred)

Work Location: One location

Reference ID: SH - Legal PA - 4 April 23


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