Team Secretary

An exciting job opportunity has arisen in the Torfaen Community Learning Disabilities Team. The successful post holder will provide comprehensive and confidential secretarial and administrative
support to the Community Learning Disability Team Manager and multidisciplinary team and will play an integral role within this team. The post holder will be exposed to new processes and systems being implemented in the team and should be able to work well within a team and autonomously.

To provide an efficient and effective secretarial and administrative support to the Team Leader and multi-disciplinary team including copy and audio typing, photocopying, filing, faxing, creation of spreadsheets and databases, etc.

To act as point of contact for the team including receipt of visitors to the team and telephone enquiries, ensuring messages are communicated to team members in a timely manner.To maintain the Team Leader’s electronic diary. To maintain the whereabouts system for the team to ensure team members are contactable at all times.
To take appropriate action in the absence of clinical staff eg covering clinical activity with alternative clinicians, cancelling visits, meetings etc.
To set up and maintain an effective filing system in accordance with the health record keeping standards and be responsible for maintaining storage and tracking systems of casenotes/medical records held within the team.

Aneurin Bevan University Health Board is a multi-award winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.

We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.

Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. This includes the Grange University Hospital which provides specialist and critical care and is the newest addition to the clinical futures strategy opening in November 2020. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.