Facilities Services Assistant

3 weeks ago

Scunthorpe, United Kingdom Triumph Consultants Ltd Full time

**What's involved with this role**:
**Temporary Facilities Services Assistant**
**Reference no: N Lincolnshire 5224075**
**Pay rate £10.79 per hour PAYE** Provide Facilities Services support function across the two main council buildings in Scunthorpe and Brigg. Consisting of ‘soft’ facilities services such as business reception, post, processing electronic requests, financial and general administrative support, in an efficient and professional manner Key responsibilities:

- Provides a high quality, courteous, initial point of contact for receiving all visitors to the main council buildings, Church Square House and Hewson House. Ensures visitor compliance with building security and fire management procedures while in the reception area. Some evening or weekend working may be required to support the needs of the business.
- Sorts and processes incoming and outgoing paper and electronic mail. Using mail room facilities including a franking machine and folder/inserter machine.
- Undertakes audio-transcription including PACE recordings from interviews conducted under caution. Completes typing and word-processing requests submitted through the services electronic workload management system and monitors and maintains centralised stationery supplies.
- Files, maintains and archives documentation via electronic document management systems. Maintains databases and produces management information as directed. Completes photocopying, printing and scanning using centralised multi-function devices.
- Processes financial requests submitted electronically by service users including the Policy and Resources Cabinet Member - 19th September 2012, Updated - 6 th October 2017 Page 2 of 10 Grading Job Description and Employee Specification raising of orders for goods, services and works, processing of invoices using the council’s financial management system. Carries out cash handling of imprest claims and banking bag collections in line with council and team financial procedures. Receipts money and completes and submits electronic income return to finance team.
- Processes requests for travel and accommodation using the electronic travel booking system.
- Carries out Facilities Management tasks within the buildings including dealing with building fault reports, conducting building tours for new staff including fire management information, and use of the workspace and facilities. Allocates lockers, produces employee identity cards, staff parking permits and other permit/access cards. Allocates and monitors temporary access cards and resolves or reports faults with office equipment.
- Manages meeting room bookings and monitors and maintains meeting room facilities and resources.
- Attends team and building meetings including taking minutes when required.
- Taking part in any data collection exercises or pilot schemes to support the implementation of new innovations or technologies

**“Role Requirements” - to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria**:

- RSA level 2 in word processing or equivalent level of competence and experience of audio typing
- Experience of working in an administrative and general financial environment
- Excellent numerical skills
- Able to demonstrate sensitivity and understanding of data protection issues

**by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD.**
**To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF**
**_._**
**If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.**

**Other “Essential Requirements” - Please check to ensure that your CV addresses the following items**:

- **Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.**
- Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
- Your availability to work either immediately, or at short notice.
- Please refer to the Role Requirements section above - your CV must address the requirements listed.

**Other preferable/desirable details to include on your CV, if applicable**:

- Any local authority/public sector experience
- Any relevant qualifications held or being studied for.

**Job Ref: N Lincolnshire

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