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Accounts Assistant

4 months ago

ClactononSea, United Kingdom The Clacton Pier Company Ltd Full time

**Role purpose**
- To ensure accounting information is accurately and efficiently processed in a timely fashion
- To ensure information in the accounting software is accurate and up to date.
- To maintain and keep up to date effective controls and processes withing the accounts function
- To build and maintain weekly/monthly/quarterly/annual accounts checklists

**Expected Tasks**
- Input all purchase invoices, whilst matching to purchase order sheets and has accurate and current approval on each invoice.
- Input all sales invoices, ensuring accuracy and time efficiency
- Ensuring all raised intercompany purchase invoices are also added to the sales ledger in the opposing entity in an accurate and timely fashion
- Review petty cash receipts and report to Financial controller and Director for authorization to process
- Retrieve all necessary purchase invoices, from Amazon, eBay and suppliers in a timely fashion to enable all VAT legislations to be adhered to
- Rising of all intercompany sales invoices
- Supplier statement reconciliation, requesting missing invoices where necessary, matching all unallocated payments as necessary.
- All payment runs raised must adhere to the process set out and sent to Directors and Financial controller in the format set.
- Ensuring all tenant related recharge invoices are raised and sent in a timely manner
- Ensuring all incoming payments from tenants are on time and the tenant spreadsheet is kept up to date
- Ensure meter readings are received from various elements of the business and that these readings are entered into the relevant supplier portals in a timely manner
- Continue to develop the server documentation procedure
- Cover for online ordering during holidays and sickness

**Statutory**
- To help the Financial Controller in all necessary financial information to help aid the timely submission of required returns

**General**
- Any ad hoc duties required for the business
- Supporting the Directors in any additional information they may require
- Ensuring all work is of an accurate and timely manner
- Ensuring checklists are developed and utilized
- Providing support to the office manager as required
- Resolution of accounts queries
- Review own work for accuracy

**Essential**
- A can do attitude
- Knowledge of Sage preferable
- A willingness to learn the business and aid wherever necessary within specified boundaries
- Plan and organize own workload
- Ensure your contribution to the company is supporting the continued growth and development of procedures and practices as set out at timely intervals.
- Work to internal and external deadlines
- Prior work with prepayments and accruals
- VAT understanding

**Experience**
- Good working knowledge of Microsoft Excel and Word
- Capable of handling tight deadlines and changing priorities at times
- Capable of handling volumes of transactions with accuracy and timeliness
- A good eye for detail
- Capable of dealing with staff at all levels
- Ability to advise of achieving streamlined process and time savings
- A solid understanding of accounting procedures and able to use this knowledge over varying actions

**Salary**: £23,000.00-£25,000.00 per year

**Benefits**:

- Company events
- Company pension
- Discounted or free food
- Employee discount
- Wellness programme

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Essex, CO15 1QX: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Accounting: 3 years (required)

Work Location: One location

Reference ID: AA/KW/2023