Pharmacy Secretary

**Job Title**:Pharmacy Secretary - 15 hrs per week

**Location**:St Martins Hospital, Littlebourne Road, Canterbury, CT1 1AZ

**Trust Location**:Kent & Medway NHS & Social Care Partnership Trust

Would you like to be a part of a team that works well together, always there to help each other? If you answered yes, then Kent & Medway NHS & Social Care Partnership Trust is the place for you.

**About the Trust**

Kent & Medway NHS & Social Care Partnership Trust is a Mental Health Trust and, given the nature this post, may include exposure to distressing information and circumstances

**What you’ll be responsible for**:

- Provide a full secretarial and support service to the Chief Pharmacist and other Pharmacy Team members, ensuring that the work is completed according to the standards and timescale set, as follows:

- Type minutes, policies and protocols, and correspondence from draft.
- Design and produce forms, departmental procedures, etc.
- Maintain spreadsheets and databases including general staff information
- Deal with telephone queries.
- Sort, process and distribute incoming and outgoing post.
- Organise and develop relevant filing systems.

**You’ll learn the following whilst working at the trust**:

- An in depth understanding of the roles and responsibilities involved in working within the NHS.
- Knowledge of the systems used, to effectively complete your role to the highest standard at all times.
- A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation.

**You’ll have the following skills/experience**:

- Previous secretarial/PA experience
- Excellent organisational skills
- Excellent communication skills
- Excellent telephone manner
- Microsoft Office package knowledge e.g., Outlook, Word, Excel

**As a member of NHS Professionals, you have fantastic benefits**:

- **Competitive pay rates-** work this week, get paid next week
- **Essential support when you need it
- 24/7 365 days**:

- call us anytime
- **Multi locational**:

- work across neighbouring Trusts
- **Manage your shifts and timesheets on the go**:

- access your “My Bank” shift portal anywhere, anytime online or through your smartphone
- **Varied working options to suit your lifestyle**:

- access to the Bank gives you options of ad hoc shifts or longer-term placements
- **Training and development opportunities**:

- Keep up with the essentials and more
- **Build holiday allowance for every shift you work**:

- your work life balance is important to us
- **Stakeholder pension scheme available**:

- a flexible future for you and yours

**Who are NHS Professionals?**

As an equal opportunities’ organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.

By joining us you can look forward to a choice of flexible Bank shifts across any of our client Trusts in England, as well as the ability to develop professionally and gain experience in several wards or areas.

**Disclaimer**

NHS Professionals manage your data, please see our Privacy Notice on our website.Responsibilities:

- Transcribe and distribute meeting minutes, memos, and other documents
- File and organize paperwork, both physical and electronic
- Provide administrative support to office staff and management
- Assist with scheduling appointments and maintaining calendars
- Proofread documents for accuracy and completeness
- Handle basic bookkeeping tasks using QuickBooks
- Enter orders into the system and ensure timely delivery
- Provide customer support and address inquiries or concerns

Qualifications:

- Previous experience as a secretary or in a similar administrative role preferred
- Knowledge of office procedures and equipment
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Strong organizational skills with the ability to multitask and prioritize tasks
- Excellent communication skills, both written and verbal
- Attention to detail and accuracy in work
- Ability to maintain confidentiality of sensitive information
- Familiarity with medical office procedures or dental receptionist experience is a plus

**Job Types**: Part-time, Temporary contract
Part-time hours: 15 per week

**Salary**: £11.67 per hour

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Application question(s):

- Do you have previous admin experience?

Work Location: In person

Reference ID: 64148