Sales Adminstrator

**About Us**

Are you looking for a **meaningful experience** in ecological transformation?

And you’d like to work in a company **committed to the environment**? **Join Veolia**

**Veolia** aims to be the benchmark company for. Our mission to “” demonstrates the unwavering commitment of our 220,000 employees to creating a positive impact for our planet.

At Veolia Water Technologies, we are committed to empowering our employees, to make their own decisions and to make a real difference. We are looking for like-minded people who can share our passion for the environment.

Become a player in ecological transformation by joining us

**VWS Westgarth**

VWS Westgarth Ltd is part of **Veolia Water Technologies** group and is reported through this parent. Veolia Water Technologies (VWT) is in turn part of Veolia Environnement SA (VE), a French multinational business.

VWS Westgarth Ltd, whose main office is in East Kilbride, Scotland, is a specialist in water treatment systems for the offshore energy sector. We are the world leader in the Sulphate Removal Process, which is a sea water treatment system for the offshore industry and we are also specialists in treatment systems for oilfield produced waters. Our main offshore markets are currently West Africa and South America, where we also undertake the management responsibility for offices in Luanda and Rio de Janeiro.

Our main offshore markets are currently Guyana, Gulf of Mexico, Angola and Brazil. VWS Westgarth employs more than 160 staff within its own offices, who work closely with a number of other global Veolia business units on a regular basis.

**Be part of our dynamic and innovative team dedicated to the offshore energy market as we work towards our ecological transformation goals.**

**Your Role**

As a **Tender Coordinator** at VWS Westgarth Ltd, you'll play a pivotal role in our success. Your responsibilities will encompass a range of key tasks, including:

- Providing comprehensive administrative and coordination support to our dedicated Tender team.
- Collaborating closely with the Head of Tender and Office Manager, offering your expertise and support as needed.
- Crafting, revising, and meticulously submitting crucial tender documents.
- Managing online portals that facilitate seamless communication with our global clients.
- Maintaining efficient and organized filing systems for completed documents, ensuring easy retrieval.
- Updating pricing data in our database from incoming quotes to guarantee accuracy.
- Taking an active role in meetings by producing and distributing accurate minutes.
- Serving as the guardian of RFQ documents, from downloading and indexing to uploading to online portals as dictated by clients.
- Engaging in regular liaison with tender managers and engineers to ensure that data remains up to date.
- Being responsible for compiling and maintaining Tender Documentation, a critical aspect of our success.
- Organizing and producing essential reports, aiding in decision-making, tracking, and forecasting.
- Collaborating effectively with senior management to ensure the accuracy of corporate reporting.
- Working closely with the financial team to keep financial data up-to-date for reports.
- Efficiently managing travel arrangements, meeting room bookings, and catering when required.
- Remaining adaptable and ready to tackle any unforeseen challenges.

Capabilities/Competencies
- Significant relevant experience required
- Previous experience in coordinating large, complex tender projects in the Oil & Gas, Renewables, or Water contracting industries
- Experience with dealing with overseas clients
- Cohesive team player
- Continuous self-developer
- Customer focussed and innovative solutions provider Desirable

Summary of Behavioural Capabilities/Competencies:

- Excellent planning, detail conscientiousness and organisational excellence
- Constant innovator and solutions provider
- Excellent communicator in one-to-one and group situations
- Client service champion
- Deadline obsessive
- Team player
- Prepared to take on additional challenges as and when they develop

Essential Professional Qualities
- Proficient in using MS Office or Google Applications, showcasing digital competency.
- Exceptional communication skills that facilitate clear interaction with colleagues and stakeholders.
- Adept at managing time efficiently, ensuring tasks are completed within set timeframes.
- Capable of understanding workloads and prioritising tasks accordingly

**Diversity Statement**

**Salary**: £25,000.00-£28,000.00 per year

**Benefits**:

- Cycle to work scheme
- Flexitime
- Free parking
- Health & wellbeing programme
- Life insurance
- Private medical insurance
- Work from home

Schedule:

- Monday to Friday

Work authorisation:

- United Kingdom (required)

Work Location: Hybrid remote in Glasgow, G75 5PR